Legal Assistant

Homestead Land Holdings Limited•Toronto, ON

22d•CA$50,000 - CA$56,000•Onsite

About The Position

This role is for an existing vacancy as a Legal Assistant, with the specific location to be determined. The position involves 35 hours per week and offers a compensation range of $50,000-56,000. The Legal Assistant will support collections, manage legal documents, assist with Above Guideline Increases (AGIs), and provide general administrative support. The role requires proficiency in Microsoft Office Suite, strong organizational skills, the ability to manage multiple priorities, and professional communication skills. The company, Homestead Land Holdings Limited, is a Canadian-owned and operated company with over 70 years of experience in creating and managing apartments. They emphasize a hands-on approach to property management and a culture of integrity and dedication. The company offers long-term stability, career development opportunities, a comprehensive benefits program, and RRSP matching. The work environment is described as collaborative, with company events and social gatherings to celebrate achievements. A satisfactory reference check and criminal records clearance are required for this position. Homestead Land Holdings Limited is an equal opportunity employer and provides accessibility accommodation throughout the recruitment process.

Requirements

Proficiency in Microsoft Word, Excel, and ability to learn new programs (e.g., Yardi).
Strong organizational skills with attention to detail and accuracy.
Ability to manage multiple priorities and meet deadlines.
Professional communication skills, both written and verbal.
Positive, team-oriented attitude and willingness to learn.
Satisfactory reference check.
Criminal records clearance.

Responsibilities

Process internal collections, including researching debtor addresses and attempting phone contact under the direction of the Manager, Paralegal Operations.
Handle all processes involving Go Beyond Collections, ensuring documents and photographs are compiled, scanned, and forwarded as required.
Prepare and file legal notices and applications, including N4s, N8’s, L1s, and L9s.
Compile and maintain legal files, tenant records, and case tracking systems.
Coordinate with Property Managers, Building Staff, and external parties to obtain necessary documentation.
Monitor deadlines to ensure timely filing of applications and responses.
Monitor capital expenditures to identify qualifying buildings for AGI applications.
Gather and organize supporting materials, including invoices, copies of cashed cheques, and all required backup documentation, working closely with Accounting and PS&C.
Prepare AGI applications for filing under the guidance of the Paralegal Systems Manager or as directed by the AVP, Marketing, Communications & Paralegal Services.
File approved AGI applications and mail related Notices of Hearing and Orders.
Provide general office support, including answering calls, preparing correspondence, and distributing legal documents.
Ensure photos relating to unit damage are compiled and stored in the system.
Provide full coverage while the Paralegal is out of the office or on vacation, within the scope of legal administration.
Other duties as assigned.