Legal Assistant - Private Company Mergers & Acquisitions

Clark Wilson • Vancouver, BC

1d • CA$55,000 - CA$75,000 • Onsite

About The Position

Clark Wilson LLP is seeking a Legal Administrative Assistant to join our Private Company Mergers & Acquisitions practice group. This full-time, permanent position is ideal for individuals seeking to join a firm that values a collegial work environment, where collaboration, dedication, and collective success are at the heart of what we do.

Requirements

• graduate of an accredited Legal Administrative Assistant program or relevant experience
• a minimum of 3 years of experience as a Legal Administrative Assistant - transactional experience an asset
• strong technical skills, including knowledge of Microsoft Word, Excel, Outlook, Adobe, and BC Online
• excellent verbal and written communication skills
• excellent organizational skills and attention to detail
• the ability to prioritize a high volume of tasks and competing priorities
• a client-centered approach with a commitment to providing outstanding service
• the ability to follow instructions and adhere to strict deadlines
• dedicated to providing service beyond expectation
• the ability to exercise sound judgment, discretion, confidentiality, and adapt to changing demands

Nice To Haves

• Experience with ALF or similar legal document automation software is considered an asset

Responsibilities

• Act as a trusted administrative partner by anticipating needs, coordinating schedules and commitments, managing correspondence, and supporting the effective organization of lawyer priorities and client obligations.
• Coordinate all aspects of corporate and commercial transactions, including mergers and acquisitions, asset and share purchases, reorganizations, and financings.
• Manage transaction closings, including closing checklists, signature packages, execution documents, and closing deliverables.
• Prepare and maintain closing books, transaction records, and corporate documentation.
• Draft, revise, format, and proofread correspondence, agreements, resolutions, and other legal documents.
• Assist with the preparation and maintenance of corporate records, minute books, and annual corporate maintenance.
• Coordinate corporate filings with applicable registries and regulatory authorities.
• Open new files, conduct conflict searches, and maintain file records in accordance with firm procedures.
• Monitor deadlines and proactively track transaction-related tasks to ensure timely completion.
• Prepare accounts, review prebills, assist with time entry, and support billing processes.
• Liaise with clients, opposing counsel, accountants, government agencies, and other stakeholders.
• Assist with due diligence processes, document management, and general administrative support for the practice group.

Benefits

• Health and Wellness Coverage: Medical, dental, vision, prescription drug coverage, paramedical services, mental health supports, life insurance, and emergency medical coverage while travelling.
• Mental Health and Wellbeing: Access to mental health practitioners and wellness supports through our benefits plan and Health and Wellness Spending Account.
• Pregnancy and Parental Leave Support: Top-up benefits to 100% of salary for a portion of your leave.
• Health and Wellness Spending Account: Flexible coverage you can use in the way that works best for you, from fitness classes and wellness supports to pet care expenses.
• Time Away: Generous vacation, along with five personal days each year.
• Community and Culture: Weekly socials, team-building events, Employee Appreciation Week, and opportunities to give back through firm-supported initiatives.
• Professional Growth: Training, resources, and opportunities to support your continued development.
• Referral Program: Bonuses for successful employee referrals.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree