LEGAL ASSISTANT

BUCHALTER•Irvine, CA

5d•$107,500 - $107,500•Hybrid

About The Position

This role involves providing comprehensive support to attorneys in a legal setting. Key responsibilities include drafting, proofreading, and finalizing various legal documents, assisting with transactional filings, and managing attorney calendars and deadlines. The position requires meticulous attention to detail, strong organizational skills, and the ability to maintain confidentiality. The work environment is professional and collaborative, with a hybrid work arrangement.

Requirements

High School Diploma or equivalent is required.
3+ years of corporate and/or transactional experience, preferably supporting multiple attorneys in a mid-size to large law firm or a similar environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with legal document management software, such as iManage.
Familiarity with legal terminology, processes, and protocols.
Attention to Detail: Demonstrates accuracy in handling documents and following legal protocols.
Organizational Skills: Manages multiple tasks effectively, maintaining organization under tight deadlines.
Communication: Displays clear, professional, and courteous communication skills with internal and external stakeholders.
Discretion and Confidentiality: Handles sensitive information with integrity, ensuring compliance with legal and corporate standards.
Time Management: Prioritizes tasks and meets deadlines in a fast-paced legal environment.

Nice To Haves

Bachelor’s degree is a plus.

Responsibilities

Draft, proofread, edit, and finalize legal documents, including contracts, agreements, closing documents, letters, and correspondence.
Assist with the preparation of transactional documents such as corporate formations, amendments, and other entity filings.
Ensure documents comply with firm standards and applicable legal formatting requirements.
Prepare closing binders and maintain transaction checklists to ensure all deliverables are met.
Manage attorney calendars, schedule meetings, calls, and deadlines related to client matters.
Track key dates, critical deadlines, and follow-ups for transactions, filings, and deliverables.
Coordinate with clients, opposing counsel, and third parties to schedule and confirm meetings or closings.
Handle routine administrative tasks such as time entry, expense reports, and billing coordination for attorneys.
Manage travel arrangements, meeting logistics, and other administrative needs.
Maintain confidentiality and professionalism in handling sensitive client and firm information.