Legal Assistant, Employment & Labour

Osler, Hoskin & Harcourt LLP•Toronto, ON

11h•CA$65,000 - CA$80,000•Hybrid

About The Position

Osler, Hoskin & Harcourt LLP is seeking a Legal Assistant (LA) for their Employment & Labour Department. The LA will proactively and independently manage a fast-paced practice for multiple Legal Professionals (LPs), providing a high level of support to enhance practice efficiency. The successful candidate will possess superior multi-tasking, administrative, and communication skills, demonstrate initiative, have the ability to work in a fast-paced environment, and provide excellent client service. Experience in Employment & Labour law is required. This posting is for an existing vacancy.

Requirements

Completion of a Community College diploma in Office, Legal or Business Administration.
Minimum of five years’ experience working in a professional services or legal environment.
Experience working with Employment & Labour law is required.
Maintains a high level of discretion and confidentiality at all times.
Excellent attention to detail, with strong written and verbal communication.
Strong technical skills (MS Office Suite).
Organizational and time management skills required to effectively multi-task.
Highly responsive, proactive, and able to successfully manage changing priorities.
Commitment to teamwork along with the ability to take initiative and work independently.
Takes full responsibility for assigned tasks.
Knowledge of legal procedures.
Drafting and proofreading skills.

Nice To Haves

An equivalent combination of education, training and experience may be considered.

Responsibilities

Manages the LP’s inbox by proactively monitoring and responding to emails to keep current on developments within files.
Maintains the LP’s calendar, including organizing appointments and meetings, arranging facilities, AV/hospitality, preparing agenda, coordinating meeting attendees, and keeping LPs apprised of issues requiring attention. Booking travel arrangements as needed.
Point of contact with clients and various internal and external stakeholders to provide assistance and information as required.
Administers client accounts by ensuring time charges are submitted, following up on delinquent time charges with other LPs and LAs, reviewing and editing prebills, preparing invoices for review by LPs, verifying fees and disbursements, and addressing client inquiries.
Supports client development activities, such as managing LPs’ bios, entering/updating information into client relationship database.
Manages new file setup, including gathering and researching information for client intake process, workspace management, creating and managing files in document management system.
Coordinates document workflow including drafting, formatting, finalizing and distributing documents, correspondence and materials. Effectively utilizes document production services and other resources for lengthy document production activities.
Receives, researches, prepares for and follows up on audit inquiries.
Performs other duties as required to achieve Firm objectives.