Legal Assistant
About The Position
This role provides high-quality administrative, organizational, and legal support to the Litigation team and helps ensure a smoothly functioning Legal department. The ideal candidate models our company values and is detail-oriented, adaptable, team-oriented, able to work with changing priorities and deadlines, and energized by tackling problems and devising solutions. This position operates with a high degree of autonomy, reporting to the Vice President, Associate General Counsel – Employment, Operations & Litigation, on a results-oriented team with a positive culture in a collaborative environment. Upon successful performance in the first 90 days, a hybrid work schedule may be adopted to allow remote work 1-2 days per week, excluding Wednesday.
Requirements
- Bachelor's Degree or equivalent professional related experience of 3-5 years preferred
- Adept in MS Office 365 (Excel, Word, Teams, PowerPoint, Copilot) and Adobe Acrobat
- Exceptional written, verbal, and interpersonal skills
- Strong office technology knowledge and experience
- Independent, self-motivated, confident, organized, tech-savvy, calm in the face of a high volume of requests
- Resourceful and motivated to seek information and documents from internal company resources and external legal counsel
Nice To Haves
- Expertise with document management systems and matter management systems such as Legal Tracker, NetDocuments, and Navex EthicsPoint a plus
Responsibilities
- Provide day-to-day administrative and legal support to the Litigation Team and all members of the Legal department
- Maintain accuracy of all case files, including set-up and ongoing maintenance, in litigation management systems (Legal Tracker and NetDocuments)
- Maintain accuracy of all data and supporting documents in subpoena management system (Navex EthicsPoint)
- Obtain, prepare, format, proofread, organize, and maintain legal documents, correspondence, presentations, reports, and other materials as directed by attorneys and paralegals
- Calendar and administer team/department meetings and celebrations, including catering
- Process and route all departmental mail in compliance with established protocols
- Support Legal Operations Manager, paralegals, and attorneys in triaging departmental inboxes
- Support timely budget, billing, settlement payments, and expense management processes for department members (Coupa, SAP Concur)
- Help develop and maintain standard forms, templates, procedures, and other Legal department resources
- Coordinate communications and information requests on behalf of the Legal department
- Coordinate department recruiting, onboarding, training, tech support, and offboarding of department employees
- Help onboard and offboard outside counsel, consultants, and other legal service providers
- Partner with IT and Legal Operations Manager to manage department hardware and software, subscriptions, software licenses, and memberships
- Collaborate with relevant corporate departments, serving as a positive ambassador of the Legal Department consistent with company values
- Other duties as assigned
Benefits
- Medical/Dental/Vision
- 401k plus a company match
- ESPP - Employee Stock Purchase Plan
- EAP - Employee Assistance Program
- 10 Vacation days per year
- 7 Paid Company Holidays
- Life and AD&D Insurance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
