Legal Assistant

Gerber Ciano Kelly Brady LLP • Rocky Hill, CT

3d

About The Position

The Legal Assistant provides advanced administrative and legal support across the firm, helping manage cases, prepare documents, and coordinate with clients and other parties. The role calls for a strong legal background, with defense litigation experience preferred, and the ability to handle complex litigation support tasks, manage attorney schedules and case progress, and work effectively on high-volume, deadline-driven projects. Experience supporting matters in Connecticut is required; New York experience is a plus. The Legal Assistant is expected to maintain professionalism and confidentiality, multitask effectively, and work both independently and as part of a team.

Gerber Ciano Kelly Brady LLP describes itself as a firm building a client-service-focused legal services model that uses innovative technology, creativity, efficiency, teamwork, and continuous process improvement. The firm emphasizes open communication, shared accountability, respect, adaptability, creativity, and community. It prioritizes professional development through learning opportunities, mentorship, and support for individual career goals.

Requirements

• At least 3 years of litigation support experience.
• Experience supporting matters in Connecticut.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Teams.
• High proficiency with case management systems and other software applications.
• Knowledge of state and federal court e-filing.
• Strong multitasking, attention to detail, communication, and organizational skills.
• Ability to anticipate schedules and deadlines and proactively move projects forward.
• Strong planning, prioritizing, and time-management skills.
• Ability to work under deadlines and remain flexible when unforeseen demands arise.

Nice To Haves

• Defense litigation experience.
• Experience supporting matters in New York.
• An associate's degree or higher.
• Experience in a high-volume work environment.

Responsibilities

• Provide administrative and legal support, including drafting and preparing correspondence, pleadings, discovery demands and responses, motions, subpoenas, and settlement documents.
• Assist with electronic filing in state and federal courts and handle documents securely while maintaining client confidentiality.
• Communicate with courts, clients, experts, opposing counsel, and co-counsel; update attorneys on case status and track deadlines.
• Manage attorney calendars, scheduling, appearances, and depositions, and coordinate court reporters and interpreters as needed.
• Open and close files and maintain organized, accessible documentation in the firm's document management system.
• Perform data entry, process expense reports and check requests, and manage large mailings.
• Format, proofread, and edit documents for clarity and accuracy.
• Transcribe dictation, type documents, and arrange travel accommodations as needed.
• Record and securely store client information.
• Assist with attorney marketing tasks and provide overflow support for other attorneys as needed.
• Collaborate on team projects, follow office workflow procedures, and perform general administrative and clerical duties.

Benefits

• Health insurance
• Life insurance
• Short-term disability insurance
• Long-term disability insurance
• 401(k) with a generous vested match
• Flexible work options
• Paid time off
• Ongoing learning opportunities
• Mentorship
• Support for professional development and career goals

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed