Legal Assistant G117 City Attorney's Office

Columbus Consolidated Government • Columbus, GA

2d • Onsite

About The Position

This position is responsible for providing administrative support to the City Attorney’s Office. Assists the City Attorney and the Assistant City Attorney in the performance of their duties; performs legal research; answers phone calls; files and retrieves documents. Compiles weekly council agendas; types ordinances and resolutions. Types and assists in drafting Resolutions and Ordinances at the direction of and under the supervision of the City Attorney or Assistant City Attorney. Assists in the entry of all documents on the City Attorney’s agenda into the Electronic Council Agenda Package computer software program (currently Municode) on a weekly basis. Prepares all parchment paper copies of resolutions concerning board members, retirees, and deceased employees of the consolidated government; prepares paper copies of resolutions concerning all other recipients; corresponds with honorees to ensure their attendance at council meetings. Keeps records of all active civil litigation and coordinates payment of all invoices for legal services to the City Attorney’s Office. Assists in coordinating local bills with the local legislative delegation to the General Assembly. Compiles and maintains a list of claims and lawsuits pending; prepares quarterly and annual reports. Tracks open and closed cases handled by the City Attorney’s Office. Manages the file room. Prepares and administers the annual budget for the City Attorney’s Office; approves all financial transactions to ensure accuracy, proper funding, and availability of funds. Tracks, submits, and approves all personnel actions and records, including bi-weekly time entry records for the Office. Answers telephones; types correspondence; maintains calendar. Manages the law library in the City Attorney’s Office and ensures that the law library is stocked with all recent information; updates supplements. Performs other related duties as assigned.

Requirements

• Knowledge of office administration practices and procedures, such as letter writing and the operation of standard office equipment.
• Knowledge of computer applications to include Microsoft Office, Word, and Excel, as well as Adobe.
• Knowledge of basic budgetary principles and practices.
• Knowledge of legal terminology and legal research principles.
• Knowledge of the techniques of record keeping, report preparation, filing, and records management.
• Skill in researching, compiling, and summarizing information.
• Skill in planning, organizing, and coordinating administrative operations.
• Skill in oral and written communication.
• Bachelor’s degree from an accredited college or university or sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for two years.

Responsibilities

• Providing administrative support to the City Attorney’s Office.
• Assisting the City Attorney and Assistant City Attorney in their duties.
• Performing legal research.
• Answering phone calls.
• Filing and retrieving documents.
• Compiling weekly council agendas.
• Typing ordinances and resolutions.
• Typing and assisting in drafting Resolutions and Ordinances.
• Entering documents into the Electronic Council Agenda Package computer software program (currently Municode) weekly.
• Preparing parchment paper copies of resolutions for board members, retirees, and deceased employees.
• Preparing paper copies of resolutions for other recipients.
• Corresponding with honorees to ensure their attendance at council meetings.
• Keeping records of active civil litigation.
• Coordinating payment of invoices for legal services.
• Coordinating local bills with the local legislative delegation.
• Compiling and maintaining a list of pending claims and lawsuits.
• Preparing quarterly and annual reports.
• Tracking open and closed cases handled by the City Attorney’s Office.
• Managing the file room.
• Preparing and administering the annual budget for the City Attorney’s Office.
• Approving financial transactions for accuracy, proper funding, and availability of funds.
• Tracking, submitting, and approving personnel actions and records.
• Entering bi-weekly time records for the Office.
• Answering telephones.
• Typing correspondence.
• Maintaining calendars.
• Managing the law library, ensuring it is stocked with recent information, and updating supplements.
• Performing other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level