LEGAL ASSISTANT

BUCHALTER•Chicago, IL

164d•$85,000 - $95,000•Hybrid

About The Position

The Legal Assistant will be responsible for a variety of tasks to support attorneys in a law firm environment. This includes drafting, proofreading, and finalizing legal documents, assisting with transactional document preparation, and ensuring compliance with firm standards. The role also involves managing attorney calendars, tracking deadlines, coordinating with clients and external parties, and handling administrative tasks such as time entry, expense reports, and billing coordination. Maintaining confidentiality and professionalism is crucial. The position is hybrid, requiring in-office attendance in Chicago with the option for four remote workdays per month. Overtime may be required as needed.

Requirements

High School Diploma or equivalent is required.
3+ years of corporate and/or transactional experience, preferably supporting multiple attorneys in a mid-size to large law firm or a similar environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with legal document management software, such as iManage.
Familiarity with legal terminology, processes, and protocols.
Demonstrates accuracy in handling documents and following legal protocols.
Manages multiple tasks effectively, maintaining organization under tight deadlines.
Displays clear, professional, and courteous communication skills with internal and external stakeholders.
Handles sensitive information with integrity, ensuring compliance with legal and corporate standards.
Prioritizes tasks and meets deadlines in a fast-paced legal environment.

Nice To Haves

Bachelor’s degree is a plus.

Responsibilities

Draft, proofread, edit, and finalize legal documents, including contracts, agreements, closing documents, letters, and correspondence.
Assist with the preparation of transactional documents such as corporate formations, amendments, and other entity filings.
Ensure documents comply with firm standards and applicable legal formatting requirements.
Prepare closing binders and maintain transaction checklists to ensure all deliverables are met.
Manage attorney calendars, schedule meetings, calls, and deadlines related to client matters.
Track key dates, critical deadlines, and follow-ups for transactions, filings, and deliverables.
Coordinate with clients, opposing counsel, and third parties to schedule and confirm meetings or closings.
Handle routine administrative tasks such as time entry, expense reports, and billing coordination for attorneys.
Manage travel arrangements, meeting logistics, and other administrative needs.
Maintain confidentiality and professionalism in handling sensitive client and firm information.