Legal Assistant

St Croix County•Hudson, WI

10d•Onsite

About The Position

This position provides advanced administrative and legal support services to assist the District Attorney in the prosecution of criminal, traffic, civil forfeitures, and juvenile court proceedings. This position performs case management, legal document preparation, records coordination and litigation support functions in support of criminal and civil prosecutions. This position plays a vital role in supporting the effective administration of justice while maintaining strict confidentiality and professional standards.

Requirements

Associate degree in paralegal, criminal justice, legal assistant, or closely related field.
Minimum of two (2) years of legal support or paralegal experience preferred, particularly in criminal law, civil litigation, law enforcement or court operations
Five (5) years of legal support or paralegal experience in an office with an emphasis in criminal law or civil litigation will be considered in lieu of the required associate degree.
Must be TIME System certified (State of Wisconsin Transaction Information for the Management of Enforcement) within six (6) months from date of hire.
Notary public certification within one (1) year from date of hire.
Must successfully pass criminal background check.
Knowledge of legal terminology, legal document preparation, court procedures, and office practices necessary to support criminal, traffic, juvenile, and forfeiture proceedings.
Knowledge of Wisconsin statutes, administrative rules, court procedures, and records management requirements applicable to the work performed.
Ability to research, interpret, and apply statutes, regulations, policies, court records, and other legal information to support case preparation and legal proceedings.
Knowledge of standard office and legal office practices, procedures, and clerical techniques, including general office equipment and operations.
Ability to take, maintain, and incorporate accurate and detailed notes into legal documents and case records with a high degree of precision.
Strong organizational skills with the ability to manage multiple priorities, maintain accuracy, adapt to changing workloads, and consistently meet statutory and court-imposed deadlines.
Ability to provide effective customer service and interact professionally, respectfully, and tactfully with individuals from diverse backgrounds.
Understanding of the structure and functions of local, state, and federal government agencies, particularly within Wisconsin.
Awareness of local community resources, public services, and social programs available to residents.
Ability to work collaboratively as part of a team across departments to achieve common goals.
Ability to exercise sound ethical judgment and maintain confidentiality in accordance with open records laws and applicable state and federal regulations.
Technical proficiency in relevant software and systems, including Microsoft Office Suite, Outlook, SharePoint, and other job-related applications.
Ability to provide effective customer service and establish productive working relationships with attorneys, law enforcement, court personnel, other agencies, victims, witnesses, and the public while exercising professionalism, tact, and discretion.
Ability to communicate in English clearly and professionally, both verbally and in writing, with judges, attorneys, law enforcement, court personnel, other agencies, and the public, including preparing accurate legal correspondence and documentation.
Ability to engage with the public, handle inquiries, resolve conflicts, and build positive relationships with a diverse population.
Ability to perform mathematical calculations.
Ability to calculate and track dates, timelines, and deadlines related to court processes.
Ability to review and verify numerical data and maintain accuracy in records and documentation.
Ability to analyze factual and legal information, identify issues, and develop logical solutions or recommendations.
Ability to exercise sound judgment, prioritize competing demands, and make timely decisions within established policies and procedures.
Ability to interpret complex information, recognize relationships among facts, and apply critical thinking to support legal and administrative functions.

Nice To Haves

Particularly in criminal law, civil litigation, law enforcement or court operations

Responsibilities

Assigns and enters new referrals received from law enforcement agencies.
Independently drafts legal documents, criminal complaints, summons, warrants, ordinance violations, juvenile petitions, motions, discovery, orders, briefs and routine letters, for review by prosecutors, assisting in the prosecution of criminal, juvenile, traffic, and forfeiture cases.
Creates, prepares and maintains criminal, traffic, juvenile and forfeiture prosecutor files and electronic case files in accordance with office procedures and records retention requirements.
Answers, screens and responds to incoming calls and visitors in a highly professional manner.
Contacts local, state and federal law enforcement agencies to obtain digital media, documents and reports needed for case preparation, management and/or prosecution.
Assists in the redaction of investigative reports, files, court records, photographs, audio and visual recordings and other documents for disclosure to pro se defendants, defense attorneys and other persons in compliance with Civil and Criminal Rules of Procedure and Marsy's Law.
Prepares and processes subpoenas, interstate subpoenas, Writs of Habeas Corpus, and Orders for Transport for upcoming court proceedings.
Contacts and/or assists victims and witnesses in criminal and juvenile cases as needed.
Serves as primary contact for victims and witnesses in non-criminal cases.
Schedules, coordinates, monitors, and resolves conflicts with weekly office calendar in conjunction with the court calendar.
Prepares for and participates in mandatory pretrial conferences for traffic/forfeiture cases.
Assists law enforcement in drafting search warrants and document subpoenas.
Performs basic legal research including researching and reviewing Wisconsin statutes, administrative code provisions, and local ordinances relevant to criminal cases; reviewing court records and prior case dispositions to assist in determining appropriate charging decisions; and researching interstate and jurisdictional matters involving, warrants, extraditions, subpoenas and records requests.
Generates and interprets criminal history and driving records and maintains confidentiality pursuant to Crime Information Bureau guidelines.
Research prior offenses to assist in determining appropriate charging decisions. This may require obtaining additional documents/information to assist with charging decision/case prosecution.
Assists attorneys with trial preparation, including preparing trial notebooks, exhibits lists, witness lists and other litigation materials.
Obtains certified copies of medical, state and court records as needed for court exhibits.
Tracks statutory deadlines, court dates, discovery compliance and case status information within case management system.
Serves as a trial assistant in major and complex cases by providing direct litigation support to attorneys during court proceedings. Responsibilities include documenting witness testimony for use in trial strategy and closing arguments and facilitating the logistical and operational activities necessary for effective case presentation.
Prepares and files appellate briefs pursuant to Wisconsin Supreme Court Rules.
Provides general administrative support by processing court filings and correspondence, notarizing documents, assisting with staff training, and performing other office support functions necessary for efficient department operations.
Other duties as assigned.