Title Legal Assistant

HomeServices of America • Village of Port Chester, NY

6h • Onsite

About The Position

The Legal Assistant provides legal support and coordinates settlement documents. The role assists the General Counsel and legal department in ensuring smooth closings, supporting the closing and legal/clearance department with scheduling and file preparation for closings and issuance of real estate title insurance commitments and policies. The position reviews files, follows up on outstanding clearance matters, communicates proactively with attorneys, schedules closings, prepares transfer documents, and distributes title affidavits. It also supports other functions in the title process, including typing, survey closing, recording, and escrow.

The position requires professional, dependable work; strong organization and communication; and the ability to manage a high volume of emails and calls under deadline pressure. This is an on-site position with the potential for a hybrid schedule at management’s discretion.

Requirements

• At least a high school diploma or equivalent knowledge and experience.
• Exceptional computer skills.
• Strong interpersonal skills and an upbeat, flexible attitude.
• Excellent communication skills and professional phone presence.
• Outstanding organization, time-management, and multitasking skills, including the ability to handle a large volume of emails and calls and work under deadline pressure.
• Dependability, reliability, and a strong work ethic.
• Ability to quickly assess situations and make decisions.
• Ability to organize, analyze, and distribute information.
• Ability to identify and address irregularities or issues.

Nice To Haves

• Experience in title insurance, real estate, or a related industry; the employer is willing to train the right person.
• Experience with practices, procedures, and concepts within the title insurance industry.
• Familiarity with closing documents such as deeds, mortgages, affidavits, and policies.

Responsibilities

• Support the closing and legal/clearance department by scheduling and preparing files for closing and issuance of real estate title insurance commitments and policies.
• Review files and follow up on open clearance matters with necessary parties, lenders, and attorneys.
• Communicate proactively with attorneys about title matters that require attention before closing.
• Schedule closings, prepare transfer documents, and distribute title affidavits.
• Support other departments and functions in the title process, including typing, survey closing, recording, and escrow.
• Meet performance and behavior expectations and complete responsibilities within expected time frames and with a high degree of quality and professionalism.
• Maintain positive and productive working relationships with staff, customers, and business partners.
• Follow company policies and procedures, protect confidential company information, attend work punctually and regularly, and follow good safety practices.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED