Administrative Assistant – Title / First Legal

Diaz Anselmo & Assoc. PA•Naperville, IL

5d•$18 - $20•Onsite

About The Position

Diaz Anselmo & Associates is seeking a dedicated Administrative Assistant to join our Title/First Legal team. In this key role, you will oversee mortgage documentation and title processes, partnering closely with both clients and internal colleagues to keep our workflows precise, compliant, and on schedule.

Requirements

2 to 4 years of experience as a Legal Assistant or Paralegal
Proficiency in the Microsoft Office Suite
Meticulous attention to detail
Exceptional multitasking abilities
Proven talent for meeting strict deadlines in a high-volume setting
High school diploma required

Nice To Haves

Background in foreclosure, creditor rights, or real estate litigation is a strong advantage.
Familiarity with legal case management systems like Perfect Practice, ICE, Tempo, or ADR is highly valued.
A college degree or Associate's is preferred.

Responsibilities

Oversee the complete lifecycle of Assignments of Mortgage (AOM), from initial receipt to final county recording.
File and track Lis Pendens, title order instruments, and related real estate paperwork.
Coordinate formal approvals and guarantee flawless submissions to county and state agencies.
Monitor production schedules, actively resolve aging files, and order essential title gap searches.
Keep data accurate and up to date within Perfect Practice and client portals (such as ICE, Tempo, and ADR).
Assist in filing complaint and summons packages under strict deadlines, and aid Title Examiners and Legal Assistants with document retrieval.
Monitor and manage shared departmental inboxes, delivering prompt, professional responses.