Administrative Assistant - Legal

Munich Re•Princeton, NJ

12d•$62,000 - $88,000•Onsite

About The Position

The Legal Administrative Assistant provides comprehensive administrative and operational support to the Legal Department. This role ensures smooth and efficient running of the department through efficient coordination of department activities, meeting, communications, records, and administrative processes. The Legal Administrative Assistant is expected to be proactive, have strong organizational skills, exceptional attention to details, and the ability to manage multiple projects while handling confidential information with discretion.

Requirements

Applicants must be authorized to work in the United States on a permanent basis without requiring employer sponsorship now or in the future.
At this time, we are unable to consider candidates who require current or future sponsorship, including Optional Practical Training (OPT) or Curricular Practical Training (CPT).
Bachelor’s Degree preferred or equivalent work experience
3 or more years of experience
Clear verbal and written communication skills
Ability to maintain paper and digital filing systems, manage calendars, and schedule appointments
Proficient in use of office software including Microsoft Office and related products, operating printers, scanners and other office equipment
Attention to detail including proofreading documents, ensuring data accuracy, and handling sensitive information with confidentiality
Time management skills including prioritizing daily tasks, meeting tight deadlines, and multitasking in fast-paced settings
Ability to address and resolve day-to-day office challenges
Possess a polite, patient and professional demeanor when interacting with colleagues and stakeholders
Ability to travel nationally; up to 10%

Responsibilities

Provides comprehensive administrative support to the team by preparing legal documents and communications
Organizes and maintains department legal files, ensuring they are up-to-date and easily accessible
Manages team calendars, scheduling, meeting logistics, and communication for the department
Schedules and coordinates meetings and events to include preparing agendas, and materials
Identifies areas for process/efficiency, proposing solutions, and implementing improvements to administrative processes, and department operations
Supports the preparation of presentations, reports, communications, and other business materials
Works with limited supervision, manages complex projects, performs analyses, exercises strong judgement and discretion
Handles sensitive and confidential information with the highest level of professionalism and discretion
Performs other duties as assigned and in coordination with supervising attorney