Legal Assistant
About The Position
This role is responsible for the timely preparation, distribution, and review of various legal agreements, including franchise and product license agreements, exhibits, addenda, renewals, termination agreements, and notices of default and termination. The Legal Assistant will lead internal processes for the preparation of the annual franchise disclosure document, working with outside legal counsel and internal stakeholders. This position involves writing and revising contracts, maintaining revision history, facilitating discussions to reconcile issues, and communicating with parties to obtain executed documents. The role also includes identifying opportunities for procedural improvements in franchise and contract compliance, monitoring agreement terms, and notifying owners of upcoming terminations and renewals. A key responsibility is maintaining electronic and paper legal records for the Company and its subsidiaries, including governance documents, board minutes, and contracts. Additionally, the Legal Assistant will manage the employee stock program and related records, maintain professionalism and confidentiality, and accurately assess project requirements, communicating effectively with all parties involved. The position also involves reassessing and maintaining the file system and undertaking special projects as assigned.
Requirements
- Bachelor’s Degree
- Proficiency in Microsoft Office - MS Word, MS Excel, and MS PowerPoint
- Must be a self-starter
- Maintain a high level of professionalism and confidentiality
- High organizational and communication skills
Nice To Haves
- Related work experience in a law firm or corporate setting (particularly an in-house legal role) strongly preferred.
Responsibilities
- Responsible for the timely preparation, distribution, and review of all franchise and product license agreements, exhibits, addenda, renewals, termination agreements, and notices of default and termination.
- Lead the internal processes for preparation of the annual franchise disclosure document, including disseminating and responding to requests from outside legal counsel and detailed review of the document.
- Under the advisement of the VP of Finance and Strategy, reviewers or internal owners, write and revise contracts and maintain revision history documentation.
- Facilitate discussions among key stakeholders, including external legal counsel, to reconcile issues and questions.
- Communicate with appropriate parties to obtain executed documents.
- Identify areas of opportunity and develop recommendations to improve organizational procedures related to franchise and contract compliance.
- Monitor agreement and contract terms and notify owners of upcoming terminations and renewals as appropriate.
- Maintain electronic database and paper legal records for the Company and its subsidiaries, including franchise and license agreements, governance documents, board minutes and resolutions, good standing certificates, contracts, etc.
- Manage employee stock program and related records.
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
- Accurately and proactively assess requirements for each project/request. Always communicate effectively with requestors and any other party involved to fulfill the request, addressing questions or issues promptly and professionally.
- Reassess and maintain the paper and electronic file system
- Special projects and other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
