Legal Assistant

Gerber Ciano Kelly Brady LLP•Rocky Hill, CT

5d•$60,000 - $90,000

About The Position

The Legal Assistant provides advanced administrative and legal support across the firm, helping manage cases, prepare documents, coordinate with clients and other parties, and keep attorney schedules and case progress on track. The role supports litigation matters, with defense litigation experience preferred and experience supporting matters in Connecticut required. New York experience is a plus. The successful candidate will handle confidential information professionally, manage multiple high-volume, deadline-driven projects, and work both independently and collaboratively. The position involves litigation document preparation and filing, communications and calendar management, file and document organization, administrative processing, and general clerical support. Gerber Ciano Kelly Brady LLP describes its legal services model as centered on client service, innovative technology, creativity, efficiency, teamwork, continuous process improvement, and value. The firm emphasizes open communication, respect, accountability, flexibility, creativity, and employee growth through learning opportunities and mentorship.

Requirements

At least 3 years of experience in litigation support.
Experience supporting matters in Connecticut.
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Teams.
High proficiency with case management systems and other software applications.
Knowledge of State and Federal Court e-filing.
Ability to multitask, with strong attention to detail, communication, and organizational skills.
Ability to anticipate schedules and deadlines and proactively move projects forward.
Strong planning, prioritizing, and time-management skills.
Ability to work under deadlines and remain flexible to meet unforeseen demands.

Nice To Haves

Defense litigation experience.
Experience supporting matters in New York.
Associate’s degree or higher.
Experience in a high-volume work environment.

Responsibilities

Provide administrative and legal support, including drafting and preparing correspondence, pleadings, discovery demands and responses, motions, subpoenas, and settlement documents.
Assist with electronic filing in State and Federal Courts while maintaining client confidentiality and secure document handling.
Communicate with courts, clients, experts, opposing counsel, and co-counsel; update attorneys on case status and track deadlines.
Manage attorney calendars, scheduling, appearances, and depositions, and coordinate court reporters and interpreters as needed.
Open and close files; scan, save, and file documents in the firm’s document management system.
Perform data entry, process expense reports and check requests, and manage large mailings.
Format, proofread, and edit documents for clarity and accuracy.
Transcribe dictation, type documents, and arrange travel accommodations as necessary.
Record and securely store client information, assist with attorney marketing tasks, and support overflow work for other attorneys as needed.
Collaborate on team projects, follow office workflow procedures, and perform general administrative and clerical duties.