Legal Assistant Supervisor

Vorys, Sater, Seymour and Pease LLP.•Columbus, OH

5d•$90,000 - $110,000•Onsite

About The Position

The Legal Assistant Supervisor is responsible for the daily operations and activities of the Columbus Legal Assistants who provide administrative support to the attorneys. This position will group attorneys and Legal Assistants into pairings, monitor the pairings and develop and implement progressive processes to increase efficiency and maximize resources for optimal administrative support coverage across the Columbus office. The Legal Assistant Supervisor will manage and develop the Columbus Legal Assistants to ensure they are meeting the needs of attorneys now and in the future.

Requirements

Exceptional interpersonal communication skills, both verbal and written
Excellent leadership skills
Working knowledge of all legal support software programs and applications
Team and customer service focused
Advanced organizational and prioritization skills
Flexible and adaptable to changing priorities and deadlines
Ability to multi-task effectively
Detail and deadline oriented
Creative and strategic thinker
Advanced problem-solving skills
Thorough knowledge and expertise in all Microsoft applications
Knowledge of Generative AI tools
High school diploma or equivalent
5 - 7 years of experience in similar field.

Nice To Haves

Associate’s or Bachelor’s degree in related discipline preferred.
Knowledge of existing Firm systems and procedures preferred

Responsibilities

Align legal assistant resources and make assignment recommendations for appropriate staffing needs currently and in consideration of future talent needs.
Assist Human Resources Recruiter regarding the hiring of Columbus Legal Assistants.
Research, collaborate, develop and implement various progressive processes to increase efficiency and maximize legal assistant coverage.
Resolve workload and pairing issues as they arise.
Conduct regular check-ins with individual legal assistants and attorneys, as well as periodic team meetings.
Coordinate annual performance feedback process; survey and collect feedback from attorneys regarding legal assistant performance, make recommendations to Chief Human Resources Officer and Personnel Committee for merit increases.
Discipline and coach legal assistant staff when necessary.
Determine and assign goals for legal assistants to improve and enhance individual skill levels.
Identify training and educational opportunities for legal assistants individually and as a group.
Prepare daily Legal Assistant Out List and forward to legal assistants weekly to ensure all out of office time is captured.
Utilize the Out List to approve timecards at the end of every pay period.
Provide legal administrative support to assigned attorneys.