Legal Assistant/Secretary

Rubenstein Law, P.A. • New York, NY

7d • Onsite

About The Position

Rubenstein Law, founded in 1988, is a premier injury firm in Florida, now expanding to New York. We handle all types of injury and accident claims with a dedicated team representing multiple clients nationwide. We were honored as a Top Workplace on Sun-Sentinel’s annual Best of List in 2018 and 2019. The Legal Assistant works alongside their Attorney, handling cases in the Pre-Litigation phase while maintaining an open line of communication with clients, providers, and inter office teams.

Requirements

• One year minimum office experience.
• Excellent customer service skills.
• Strong multitasking skills, highly organized, and detail oriented.
• Able to work at a fast pace with a heavy case volume (65-75 cases)

Nice To Haves

• Bi-lingual: (English/Spanish) plus but not required.

Responsibilities

• Daily interaction with clients, insurance companies, and medical providers via phone, email, or in-person.
• Research and locate all possible Defendants and Insurance coverage.
• Request and follow up with gathering supporting documents. Including, but not limited to police reports, 911 calls, Insurance policies, medical records, bills and/or Liens, etc.
• Review, upload, and process daily correspondence delivered via email, fax or through our paperless software.
• Schedule and maintain Attorney’s calendar.
• Attend client meetings with Attorney.
• Ensure cases are updated as needed with all information including, but not limited to Treatment information, gathering of records and bills, confirming insurance coverages and/or liens, confirm all medical providers have insurance information for billing purposes, verify balances, requesting and processing of PIP logs, etc.
• Preparing demands and closing statements.

Benefits

• Paid Time Off (PTO) plus 8-paid holidays
• Staff and Attorney bonuses
• Medical Benefits (Health, Dental, Vision, STD & LTD, and other medical coverages)
• Group and Optional Life insurance
• Employee Assistance Programs
• 401(k) with company matching

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed