Legal Assistant - Patent
About The Position
Aird & Berlis LLP is looking to fill an open vacancy for a Legal Assistant – Patent to support our busy Aird & McBurney IP Practice Group. The successful candidate will have prior experience in patents and a solid understanding of patent filings, prosecution and related procedures. The ideal candidate would bring a high level of engagement and responsibility in managing the practice, taking an ownership-oriented approach, while being an expert communicator and able to thrive in an environment where they can work both independently and in collaboration with colleagues. They should have a proven track record of working in a fast paced environment and managing a high volume practice.
Requirements
- Minimum of 5 years of previous experience as a Patent Legal Assistant
- Successful completion of a post-secondary education, preferably in a Legal Assistant Program
- Ability to use discretion when dealing with confidential information
- Handle time pressure situations and stress of multiple demands
- Microsoft 365 Suite of Applications (including Word, Excel and Workshare Compare)
- Strong verbal and written communication
- Ability to problem solve
- Good judgement and decision making
- Strong interpersonal skills
- Organized
- Resourceful
- Detailed
Nice To Haves
- Knowledge of PATTSY is considered an asset
Responsibilities
- Monitor all patent due dates and follow up accordingly
- File responses to Office Actions
- Knowledge of Canadian, US, and Patent Cooperation Treaty (PCT) patent filing/prosecution processes and requirements
- Correspond/communicate with foreign associates regarding patent filings/prosecution processes and requirements
- Correspond/communicate with clients, including understanding aspects that require docketing or follow-up
- Ensuring timely completion of tasks, while foreseeing, planning and prioritizing upcoming activities
- Complete weekly and monthly reports for clients, including management of dockets
- Process expense reports
- Coordinate a high volume workload with great accuracy and organization
- Calendar management
- Manage duties related to accounting and specifically accounts/billing
- Handle daily administrative details
- Produce the highest quality of work
- Accountable for all work assigned
- Take initiative
- Confidential
Benefits
- Opportunities for growth and on the job training and development
- Competitive compensation and benefits package
- We pride ourselves on being a mid-sized firm with a family feel
- Active involvement in our community with opportunities to volunteer
- Mentor program
- Wellness programs
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
