Legal Assistant, Patent Litigation

Osler, Hoskin & Harcourt LLP • Ottawa, ON

37d • $56,000 - $58,000 • Hybrid

About The Position

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms.
Advising many of Canada’s corporate leaders, as well as U.S. and international
parties with extensive interest in Canada, our more than 1,000 firm members are
based in offices in Toronto, Montreal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent
in the legal arena. Our lawyers, students, management and staff have created a
unique firm culture which nurtures mentoring and the exchange of ideas. Osler is
a dynamic and exiting place to further your career or carve out a new path.

We are currently recruiting for a Patent Litigation Legal Assistant to join our
Patent Litigation Group in our Ottawa office. The successful incumbent will
provide administrative support to a group of Legal Professionals, in addition to
working within a team of Legal Assistants. The successful candidate must
demonstrate initiative, high attention to detail, and ability to work both
independently and collaboratively in a fast-paced environment. The position
requires very strong communication skills, both written and verbal, in addition
to strong client service skills, and organization.

This job is for an existing vacancy.

Requirements

• The successful candidate will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent.
• Ideal candidate would possess a minimum of 3 years of experience in a Legal Secretarial Assistant role.
• An equivalent combination of education, training and experience is acceptable.
• Experience supporting a Legal Practitioner’s practice and maintaining a high level of discretion and confidentiality at all times.
• Excellent attention to detail, with strong written and verbal communication.
• Strong technical skills (MS Office Suite).
• Organizational and time management skills required to effectively multi-task.
• Highly responsive and able to successfully manage changing priorities.
• Commitment to teamwork along with the ability to take initiative and work independently
• Takes full responsibility for assigned tasks.
• Knowledge of legal procedures.
• Extensive drafting and proofreading skills.

Responsibilities

• Manages new file setup, including gathering information for client intake process, workspace management, and managing files in document management system.
• Provides support to Legal Practitioners by assisting with administrative tasks including conflict checks, deadline tracking, reminders, actioning and responding to critical litigation deadlines.
• Triages incoming correspondence for Legal Practitioners, actions and follows up to ensure client service standards are met.
• Prepares draft client correspondence, generates and substantially revises legal documentation from information provided by Legal Practitioners, and other materials.
• Effectively utilizes knowledge of standard litigation practices to manage client matters with the direction and final approval of Legal Practitioners.
• Revises legal documents as approved by Legal Practitioners, and files legal submissions using online court filing systems.
• Handles confidential materials and documents.
• Books travel for conferences, CPD training and processing expense claims.
• Performs other duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees