Legal Assistant (Paralegal) - Commercial Contracts, Intellectual Property & Regulatory Compliance

Valero•San Antonio, TX

1d•Onsite

About The Position

Valero is seeking a Legal Assistant (Paralegal) to provide legal and administrative support for commercial contracting, intellectual property portfolio management, regulatory compliance, and legal operations. This role involves close collaboration with in-house attorneys, business stakeholders, outside counsel, and international affiliates to manage contracts, trademarks, patents, licensing matters, and legal records efficiently. The position demands strong organizational skills, meticulous attention to detail, and the capacity to handle multiple projects and deadlines in a dynamic environment. This role supports Valero's commitment to advancing the future of energy through innovation and execution.

Requirements

High School Diploma or GED required.
3+ years of experience in a legal department, law firm, intellectual property, or legal operations environment required.
Able and willing to work on-site, in-person at the Valero San Antonio location, required.

Nice To Haves

Bachelor’s degree preferred.
Certificate from accredited paralegal training program preferred.
Experience with legal technology tools, including Legal AI software preferred.
Experience supporting trademarks, patents, licensing, contracts, or regulatory compliance matters preferred.
Experience with trademark and patent docketing systems preferred.
Familiarity with intellectual property law, trademark prosecution, copyright licensing, and patent maintenance processes preferred.
Experience managing legal budgets, invoices, and vendor relationships preferred.
Experience supporting multinational or international legal operations preferred.
Certified Paralegal preferred.

Responsibilities

Update and maintain legal templates, forms, and standard agreements.
Prepare amendments, contract execution documents, and related legal records.
Assist attorneys with contract review and revision processes.
Maintain accurate contract files and tracking systems.
Maintain and manage U.S. trademark portfolios, including applications, renewals, docket tracking, and recordkeeping.
Coordinate with outside counsel, international affiliates, and business personnel regarding trademark prosecution and maintenance activities.
Assist with international trademark matters, including coordination of filings, renewals, status reporting, and related administrative activities.
Manage trademark watch services, review watch reports, and coordinate follow-up actions such as cease and desist letters and opposition filings as appropriate.
Coordinate with outside counsel and inventors regarding patent filing and prosecution activities.
Administer patent maintenance fee payments, subscription services, and related vendor relationships.
Support copyright compliance initiatives, including authorized reuse of copyrighted materials and related licensing requirements.
Administer corporate copyright licensing programs and conduct periodic compliance reviews and surveys.
Manage renewals and administration of performing rights organization licenses and related agreements.
Maintain regulatory licensing dockets and databases.
Coordinate with outside counsel and internal stakeholders to ensure timely filings, renewals, and regulatory compliance.
Monitor deadlines and maintain accurate records related to licenses and permits.
Coordinate legal vendor invoicing, budgeting, and expense tracking for intellectual property and licensing matters.
Prepare annual budget estimates and forecasts related to intellectual property and legal operations activities.
Track outside counsel engagements and review billing information for accuracy.
Maintain legal records, databases, and reporting tools.
Conduct legal, regulatory, and business-related research to support attorneys and business clients.
Retrieve and organize industry publications, regulatory materials, and other legal resources.
Prepare summaries, reports, spreadsheets, and presentations as needed.

Benefits

Competitive Pay and Annual Bonus Program
100% match on 401(K) up to 7%
Company-sponsored Pension Plan
Comprehensive Healthcare and Wellness Programs
Onsite Daycare Center
Onsite Employee and Family Wellness Centers (Physician & Pediatrician)
Onsite Pharmacy
State-of-the-art 24-hour Fitness Center free for employees and spouses with access to Tennis and Basketball Facilities
Onsite cafeteria open for breakfast and lunch
Sprawling campus with walking paths and access to biking trails