Legal Assistant (Paralegal) I, DHHS

State of Utah Office of the Governor•Salt Lake City, UT

5d•$24 - $30•Hybrid

About The Position

The Utah Department of Health & Human Services (DHHS), Office of Administrative Hearings is looking for a dedicated individual to provide secretarial and paralegal support to administrative law judges. The successful candidate will participate in proofreading judges’ written decisions; answering litigants’ procedural questions; conducting telephonic pre-hearing conferences; and assisting with office administrative duties. The successful candidate will also review case files and maintain confidentiality at all times; maintain and track documents, exhibits, and other case filings; and accurately draft various routine legal documents that may include a combination of the following: notices, subpoenas, decisions, and orders.

Requirements

Experience as a paralegal, legal secretary, or in another legal support staff role
Ability to work independently and with other support staff
Ability to maintain confidentiality
Detail-oriented and organized

Nice To Haves

Enjoys working in a small office environment

Responsibilities

Participate in proofreading judges’ written decisions
Answer litigants’ procedural questions
Conduct telephonic pre-hearing conferences
Assist with office administrative duties
Review case files and maintain confidentiality
Maintain and track documents, exhibits, and other case filings
Accurately draft various routine legal documents (notices, subpoenas, decisions, orders)
Process requests for hearings and track cases through the Office of Administrative Hearings database
Maintain an Administrative Hearing master calendar
Schedule and coordinate hearings
Receive emails and phone calls and answer questions
Take and relay messages
Greet hearing participants
Respond to requests for information, including GRAMA
Prepare basic legal orders
Proofread legal orders
Prepare mailings
Provide office support