Legal Assistant, Intellectual Property - Patents

Fasken•Toronto, ON

8d•CA$55,000 - CA$75,000•Hybrid

About The Position

The successful candidate will independently manage the daily activities of a team of lawyers in the Intellectual Property group. They will be collaborative, professional, adaptable and positive and interested in their work. This role has a dual reporting relationship with the Professionals in the share and the Manager, Legal Assistant Services.

Requirements

Completion of a post-secondary Legal Assistant or Law Clerk course
Minimum of 5+ years’ experience as an Intellectual Property Legal Assistant
Solid working experience with Patents and Patent Prosecution.
Strong understanding of filing requirements with CIPO, USPTO, WIPO, etc.
In-depth understanding of business and legal terminology.
Solid computer skills; proficiency in MS Office 365, Excel, PowerPoint, and Adobe Pro.
Experience working with Elite 3E, iManage Work, etc.

Responsibilities

Manage daily patent prosecution deadlines and advise professionals of upcoming actions.
Prepare, review, and file patent applications and prosecution documents with the USPTO, CIPO, and WIPO, including National Phase, Continuation, Divisional, Continuation-in-Part, Utility, and Provisional applications.
Prepare and process patent formalities, including Declarations, Assignments, Powers of Attorney, Information Disclosure Statements (IDS), and other supporting documentation.
Review and respond to patent office correspondence, including filing receipts, publication notices, and office communications.
Prepare client reporting correspondence, status updates, and invoices; review billing proformas and respond to billing inquiries.
Maintain accurate records and docketing information within patent management systems.
Support professionals by managing routine inquiries and administrative responsibilities to ensure efficient practice operations.
Collaborate with clients, foreign associates, and members of the Intellectual Property team.
Provide backup support to professionals and team members as required.
Perform other duties as assigned.