Legal Assistant III

Arizona Department of Administration•Phoenix, AZ

1d•Onsite

About The Position

The mission of the Arizona Department of Water Resources (ADWR) is to safeguard the health, safety, and economic welfare of the public by protecting, conserving, and enhancing Arizona's water supplies in a bold, thoughtful, and innovative manner. We are seeking an experienced Legal Assistant to join the Legal Team. This position provides full administrative and logistical support to the Legal Division. This position also provides support as needed to other sections of the Arizona Department of Water Resources as well as boards and commissions staffed by Department employees. This is an in-office position. Many of the duties of this position are highly confidential in nature. The Legal Division is looking for a Legal Assistant, proficient in technology, and with an interest in working in the public sector and water law. Court filing and litigation experience is preferred.

Requirements

Principles and practices of administration and management
Techniques and principles for effective written and verbal communication in various formats and settings such as in briefs, memos, and reports as well as with external contacts that include attorneys, constituents, and other agencies
Familiarity with the various court systems and the acceptable methods of filing and service
Records management procedures
Appropriate channels of communication with legislators and/or other officials
Problem solving techniques
Court filings, electronically and paper means
Administrative tasks
Concise and effective oral and written communication, with internal staff and external contacts
Following/taking a variety of delegated directions/decisions without close supervision
Problem-solving
Handling detailed work with accuracy and speed
Exercising good judgement and discretion
Prioritizing, scheduling and monitoring work activities of staff
Strong customer service skills
Operate a computer and generate word processing documents
Exercise tact and integrity in the frequent handling of confidential information
Set priorities and efficiently manage a varied workload
Develop effective operating procedures
Develop resources and coordinate activities
Interact with outside entities with diplomacy and tact; form and maintain cordial working relationships with all levels of agency staff
Be well organized and have effective time-management skills
Work with interruptions and adapt to changing priorities
Perform detailed work with a high degree of accuracy
Possession of and ability to retain a current, valid state-issued driver’s license appropriate to the assignment.

Nice To Haves

Court filing and litigation experience is preferred.
A minimum of five years of administrative and/or paralegal related experience.

Responsibilities

Drafting and editing documents including correspondence, reports, and pleadings
Filing court briefs and pleadings with the courts, using electronic and paper means
Scheduling and setting up in person, virtual and hybrid meetings
Maintaining calendars and files for the Legal Division on a daily basis
Making travel arrangements
Maintaining Legal Division supplies
Attending team meetings to take minutes
Coordinating matters between organizational units