Legal Assistant III
About The Position
Performs a variety of legal administrative and clerical functions for the Legal Department under minimum supervision. Supports the entire Legal Department including litigation, contracts, procurement, real estate, labor and employment and open records. Performs administrative special projects, creates reports, spreadsheets, etc. as required. Types and edits written and recorded materials and court pleadings. Maintains calendars and case management system for DART attorneys. Copies, assembles, mails, files written and recorded materials including trial and administrative records for appeals and hearings. Organizes workflow and prioritizes and monitors court calendars and dockets. Performs legal assistant, secretarial and clerical services dealing with sensitive or confidential matters related to various DART departments and works with other staff outside the Department. Answers incoming calls and maintains message system. Responds to routine inquiries and refers more difficult matters to appropriate personnel. Maintains files as necessary. Provides legal assistant assistance to attorneys and paralegals as requested, to include correspondence, file maintenance, answering telephones, distributing mail and reception of visitors. Performs other related duties as assigned.
Requirements
- Associates degree from an accredited college or university in Business Administration, Legal studies or related field.
- Six (6) years specialized legal secretary training and experience to include a minimum of three (3) years in litigation.
- Proficient using computer and laptop to include Microsoft software applications such as Word, Excel, PowerPoint and the entire Windows Office Suite.
- Adept at case/litigation management software and workflow software.
- Knowledgeable of electronic mail systems, preferably Microsoft Outlook.
- Ability to type 40 words per minute.
- Proficient with office equipment such as copier, scanner, typewriter, recording devices, calculator, facsimile, postage meters, CD/DVD duplication, binding and hole punch and audio/visual equipment.
- Organized and self-motivated, working with minimal supervision.
- Interpersonal skill to effectively communicate with all levels of supervisory and non-supervisory employees, outside counsel, government entities, the community, and others both inside and outside of DART.
- Ability to be dedicated to meeting the expectations and requirements of internal and external customers. Gets first-hand customer information and uses it for improvements in products and services. Acts with customers in mind. Establishes and maintains effective relationships with customers and gains their trust and respect.
- Ability to marshal resources (people, funding, material, support) to get things done. Can orchestrate multiple activities at once to accomplish a goal. Uses resources effectively and efficiently. Arranges information and files in a useful manner.
- Ability to use his/her time effectively and efficiently. Values time. Concentrates his/her efforts on the more important priorities. Can attend to a broader range of activities.
- Ability to be action oriented and full of energy for the things he/she sees as challenging. Not fearful of acting with a minimum of planning. Seizes more opportunities than others.
- Ability to use rigorous logic and methods to solve difficult problems with effective solutions. Can see hidden problems. Is excellent at honest analysis. Looks beyond the obvious and does not stop at the first answers.
- Ability to be able to write clearly and succinctly in a variety of communication settings and styles. Can get messages across that have the desired effect.
- Ability to pick up on technical things quickly. Can learn new skills and knowledge. Is good at learning new industry, company, product, or technical knowledge. Does well in technical courses and seminars.
Nice To Haves
- Preferred areas of experience include public employer, labor and employment, real estate, open records, civil government, contracts, procurement and torts.
Responsibilities
- Receives results expected assignments, with due dates and general instruction.
- Supports the entire Legal Department including litigation, contracts, procurement, real estate, labor and employment and open records.
- Performs administrative special projects, creates reports, spreadsheets, etc. as required.
- Types and edits written and recorded materials and court pleadings.
- Maintains calendars and case management system for DART attorneys.
- Copies, assembles, mails, files written and recorded materials including trial and administrative records for appeals and hearings.
- Organizes workflow and prioritizes and monitors court calendars and dockets.
- Performs legal assistant, secretarial and clerical services dealing with sensitive or confidential matters related to various DART departments and works with other staff outside the Department.
- Answers incoming calls and maintains message system. Responds to routine inquiries and refers more difficult matters to appropriate personnel.
- Maintains files as necessary.
- Provides legal assistant assistance to attorneys and paralegals as requested, to include correspondence, file maintenance, answering telephones, distributing mail and reception of visitors.
- Performs other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
