Legal Process Assistant III

County of Kittitas•Ellensburg, WA

2d•Onsite

About The Position

Under the direction of the Judicial Administrator, the Legal Process Assistant III performs a wide variety of technical record-keeping, clerical, and financial duties using automated systems in support of the Lower District Court. Must maintain courteous and cooperative working relationships with administrative and other County personnel, public agencies, and the general public, and work under the guidance of Local/State/Federal regulations and County policies/procedures.

Requirements

High school Diploma or GED equivalent.
Two (2) or more years of full-time experience providing clerical support to a court, legal office, or similar environment, which required the use of legal terminology and processing legal documents.
Valid Washington State Driver’s License.
Ability to sit for extended periods of time, stand, walk, ascend/descend stairs or small ladders/stepstools, stoop, kneel, crouch, twist, grasp, and reach.
Ability to lift, push, pull, or carry up to 25 lbs. and occasionally higher with assistance.
Ability to read printed materials and a computer screen, and have sufficient hearing and speech to communicate clearly via telephone and in person.
Must be able to safely operate a motor vehicle in varied weather conditions and all levels of light.

Nice To Haves

Additional education and/or specialized training in legal secretarial practices may be considered in lieu of some experience.

Responsibilities

Process forms, court orders, and documentation for court cases from origin to final disposition.
Assist the public by explaining court procedures and the judicial system.
Maintain court files and legal records.
Monitor civil, criminal and traffic violations.
Prepare routine legal documents such as subpoenas, summons, warrants, jail commitments, and motions.
Staff courtroom during sessions, record proceedings, mark exhibits, and make required docket entries.
Account reconciliation.
Order cashier reports.
Post journal entries.
Make debit/credit adjustments.
Initiate deposit preparation.
Perform duties of other court staff in their absence.
Backup support in situational assignments.
File court documents such as court files, citations, record searches, and time payment agreements.
Perform other duties as assigned by supervisor.