TD Insurance, Legal Assistant II

TD•Calgary, AB

1d•Onsite

About The Position

This opportunity will provide legal secretarial support to one or more lawyers. Maintain a close and highly responsive relationship to the day-to-day activities of the Lawyer(s).

Requirements

3+ years of litigation experience
Ability to proof and edit legal documents
Motivated self-starter with capability to work productively under pressure
Excellent oral and written communication skills
Strong interpersonal and client service skills, professional and positive demeanor
Superior organization and priority setting skills, strong work ethic and ability to multi-task
Ability to be conceptual and a creative problem solving skills
Intermediate MS Office skills; knowledge of standard office equipment and word processing

Nice To Haves

A college diploma in legal secretarial is preferred

Responsibilities

Prepare through transcription of written or recorded documents, standard legal documents i.e. correspondence, factums, motions, summonses, etc.
Drafts standard legal documents, correspondence and pleadings for review by lawyer(s).
Edits grammar, punctuation and spelling as needed.
Exercises initiative and judgment in Lawyer’s absence, i.e. negotiates extensions of time.
Prioritizes and responds to diverse incoming communications.
Provide client service to both internal and external clients.
Manages Lawyer's calendar i.e., schedules appointments, coordinates appearances.
Answer a wide variety of telephone inquiries based on knowledge of case.
Responds to inquiries exercising good judgment and discretion.
Respond to written or telephone inquiries with a standard letter.
Composes and prepares routine inquiries.
Establish, maintain and when necessary, revises lawyer’s files.
Assist in the development and maintenance of standard office precedents and procedures.
Performs additional duties as requested such as: Arranging medical exams, Reception relief, Maintains lists of witnesses, Subpoenas, fees, etc., Requests fees for payment from Claims department, Participates in arranging lawyer’s files for easy access during trials, Informs witnesses of scheduled court appearances, Maintains Law Library, And other miscellaneous duties as may be assigned from time to time.
Adhere to appropriate ethics of the role; follows and complies with company policies and methodologies.
Ensure information is provided and shared with appropriate individuals in a timely fashion.
General administrative duties including: photocopying, filing, mail, etc.
Responsible for answering questions or providing guidance for less experienced legal assistants.