Legal Assistant-Criminal Appeals

State of Utah Office of the Governor•Salt Lake City, UT

5d•$15 - $36•Onsite

About The Position

The Office of the Attorney General is searching for a candidate who is attentive to detail, highly organized, and works well with others, to provide essential support to attorneys and staff in the Criminal Appeals Division. This role involves assisting with office operations and managing criminal case files. This individual will work closely with the Administrative Paralegal to ensure smooth office functioning, coordinating with the Administration Division on matters related to IT, HR, Finance, and Building Management, and help with day-to-day office activities as well as criminal appeals case management.

Requirements

The ability to listen to and understand information and ideas presented through spoken words and sentences.
The ability to read and understand information and ideas presented in writing.
The ability to communicate information and ideas in speaking so others will understand.
The ability to communicate information and ideas in writing so others will understand.
The ability to tell when something is wrong or is likely to go wrong. (It does not involve solving the problem, only recognizing there is a problem.)
The ability to apply general rules to specific problems to produce answers that make sense.
The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
The ability to generate or use different sets of rules for combining or grouping things in different ways.
The ability to see details at close range (within a few feet of the observer).
The ability to identify and understand the speech of another person.
The ability to speak clearly so others can understand you.
Understanding written sentences and paragraphs in work related documents.
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Communicating effectively in writing as appropriate for the needs of the audience.
Talking to others to convey information effectively.
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Being aware of others' reactions and understanding why they react as they do.
Adjusting actions in relation to others' actions.
Managing one's own time.
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
You must successfully pass a criminal history check.

Responsibilities

Coordinate with Administrative Division staff on matters related to IT, HR, Finance, and facility management.
Ensure proper maintenance of division records and case files in accordance with retention policies.
Handle ordering and inventory of office supplies.
Develop and manage statistical and record-keeping systems as needed.
Organize, schedule, and process accounting for division events and meetings.
Prepare financial forms for continuing legal education and annual Bar dues payments.
Assist with the onboarding process for new division employees.
Update, maintain, and distribute division directories and related information.
Support the division librarian in maintaining the law library.
Draft correspondence, reports, documents, and other written materials.
Assist with answering division phones and welcoming and directing visitors.
Help prepare legal documents utilizing Microsoft Word, PDF, Excel, and other software as required.
Review and proofread written materials for accuracy.
Electronically file documents with state and federal courts.
Manage and maintain calendars.
Open and close case files as needed.
Update and input new cases into the database.
Conduct legal research as required.