Legal Assistant - Civil Litigation

Hedrick Gardner Kincheloe & Garofalo LLP•Raleigh, NC

5h•Onsite

About The Position

For 70 years, our firm has been a trusted legal partner throughout North and South Carolina — delivering strategic defense, practical counsel, and results that matter. Across our five offices, we combine knowledge and experience with the resources and insight to manage complex claims and litigation efficiently. We believe the strongest defense is built on solid relationships and client engagement. Our attorneys are more than counsel. We stand beside clients at every stage of a dispute by offering clear guidance, focused strategy, and relentless advocacy. Clients trust us to protect their interests and show up when it matters most. What sets us apart is our commitment to true partnership. We invest deeply in understanding each client’s unique perspective, challenges they are facing, and their priorities, ensuring our counsel is practical and aligned with your business goals. We blend a legacy of steady, dependable advocacy with a collaborative multi-generational approach — where experience meets innovation and grit meets adaptability. This balance allows us to navigate complex claims with precision that enhances efficiency and outcomes. Our five offices across the Carolinas give us unmatched perspective. We understand the nuances of state and regional regulations and court practices, enabling us to craft defense strategies grounded in real-world environments. The Legal Assistant will provide administrative support for 3 or more attorneys. This position is in office and will support attorneys by providing administrative support such as handling incoming mail, answering and responding to phone calls, managing each attorney’s calendar, transcribing dictation, drafting correspondence and pleadings, scheduling mediations and depositions, requesting necessary information from parties involved in litigated cases and assisting other support staff as needed. The legal assistant communicates and resolves competing priorities when appropriate and any other tasks that may be assigned by supervising attorneys or management.

Requirements

Required – HS diploma
Knowledge of and experience in civil defense litigation including knowledge of deadlines, requirements and court filing procedures
Prior success in a professional office environment
Proficiency in MS Word and MS Outlook
Proficiency using Adobe Acrobat pro for document production
Ability to complete tasks assigned in a timely fashion
Ability to manage/meet deadlines
Excellent written communication skills
Excellent customer service skills
Familiarity with and ability to utilize digital transcription software
Exceptional proofreading skills
Reliably commute or planning to relocate before starting work

Nice To Haves

2+ years experience
Associate degree, certificate or similar course of study in the area of administrative support, legal secretarial assistance or paralegal studies
Prior success in a law firm or legal department
Knowledge of case management software
Basic knowledge of medical terminology

Responsibilities

Provide administrative support for 3 or more attorneys
Handle incoming mail
Answer and respond to phone calls
Manage each attorney’s calendar
Transcribe dictation
Draft correspondence and pleadings
Schedule mediations and depositions
Request necessary information from parties involved in litigated cases
Assist other support staff as needed
Communicate and resolve competing priorities when appropriate
Perform any other tasks that may be assigned by supervising attorneys or management