Legal Assistant/Administrative Assistant

Ascend Staffing•Tucson, AZ

5d•Onsite

About The Position

We're hiring now for a Legal Assistant/Administrative Assistant in Tucson, AZ. This role provides administrative and clerical support to attorneys and legal staff. Responsibilities include preparing, formatting, proofreading, and revising legal documents, correspondence, reports, and forms. The position involves organizing and maintaining physical and electronic case files and legal records, scheduling meetings and appointments, and communicating professionally with clients, courts, attorneys, and vendors. The Legal Assistant/Administrative Assistant will also collect and maintain supporting documentation, maintain confidentiality of sensitive information, and enter and update information in case management systems. Assistance with billing records, expense documentation, time entries, or invoices may also be required.

Requirements

Legal Assistant/Administrative Assistant experience preferred
GED / High School Diploma
Able to pass a pre-employment drug screen
Able to pass a background check
Able to work in the US
Strong written and verbal communication skills.
Excellent attention to detail and proofreading abilities.
Strong organizational and time-management skills.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Proficiency with Microsoft Office, including Word, Outlook, Excel, and related office software.
Ability to handle confidential and sensitive information with discretion.
Strong computer, data-entry, and document-management skills.
Professional communication and interpersonal skills.
Ability to work independently while also collaborating effectively with a team.

Responsibilities

Provide administrative and clerical support to attorneys and legal staff.
Prepare, format, proofread, and revise legal documents, correspondence, reports, and forms.
Organize and maintain physical and electronic case files and legal records.
Schedule meetings, consultations, depositions, hearings, and other appointments.
Communicate professionally with clients, courts, attorneys, vendors, and other involved parties.
Collect, organize, and maintain supporting documentation and case-related information.
Maintain confidentiality of sensitive client, employee, and legal information.
Enter and update information accurately in case management or document management systems.
Assist with billing records, expense documentation, time entries, or invoices as needed.