Legal Assistant 1 (Front Desk/Reception)

Douglas County • Justice Building - Roseburg, OR

20h • Onsite

About The Position

This is a full-time, at-will position available with a competitive full-family benefit package. It offers PERS/OPSRP retirement and availability of deferred compensation retirement savings. Onsite (Courthouse complex) childcare is available at a discounted employee rate through Roseburg Professional Childcare (Fowler St. location only), subject to center waitlist availability. This position provides entry/intermediate level procedural legal support to the prosecutors of the District Attorney’s office, requiring routine legal forms, litigation documents, reports and/or other specialized legal office support.

Requirements

• Any equivalent combination of education and experience, which demonstrates the knowledge, skills and abilities required, will be considered.
• Reasonable and adequate knowledge of standard legal office practices, procedures, documents, terminology, business English, grammar, spelling, basic arithmetic, composition, recordkeeping, filing and database entry to perform the required tasks
• Knowledge of State and Federal Court Rules
• Skill in computer systems and computer applications related to the job with advanced keyboarding skills
• Skill in taking and transcribing dictation, use of modern office equipment, telephone, and computer software systems
• Ability to communicate effectively in oral and written forms
• Ability to maintain confidentiality
• Ability to accurately perform basic mathematical operations
• Ability to plan and prioritize work and make relevant decisions using sound judgment
• Ability to establish and maintain records, reports, calendars and statistical data
• Ability to courteously meet and deal effectively with employees, clients, families, other agencies, court personnel, attorneys, law enforcement officials, commissions, contractors, vendors and the general public
• Ability to maintain confidentiality at all times
• Must possess valid Oregon Drivers License
• Regular and consistent attendance

Nice To Haves

• Three years clerical experience of a progressively responsible nature
• Two years of clerical experience in a public or private law office is preferred
• Notary Public licensure

Responsibilities

• Receptionist duties including, but not limited to, answering the office multi-line phone and greeting the public
• Assisting civilians/victims with their questions
• Check witnesses in for hearings
• Process Expungment requests
• Close all criminal case files
• Distribute all incoming mail including incoming e-Court notices
• Process evidence disposition requests
• Provides data entry of all attorney notes pertaining to defendant's case file
• Enter next hearing dates and other related information
• Prepare a large number of legal documents pertaining to specific case files at attorney's request
• prepare trial worksheets and witnesses
• Make all travel and lodging accommodations as needed
• Contact other agencies to obtain information relevant to specific case files and contact other Court for certified documents on case files
• Prepare all warrant transmittals for outgoing warrants on case files
• Work with State Police and Probation Department to obtain their warrant requests
• Open new case files and prepares appropriate legal documents to file cases with Circuit Court and route files to other departments for review and discovery

Benefits

• Competitive full-family benefit package
• PERS/OPSRP retirement
• Deferred compensation retirement savings
• Onsite (Courthouse complex) childcare available at a discounted employee rate through Roseburg Professional Childcare (Fowler St. location only)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed