Legal Assistant 1 - Adult Prosecution - District Attorney's Office

Marion County • Salem, OR

12d • Onsite

About The Position

The Legal Assistant 1 independently performs responsible administrative legal support activities following established practices and procedures for the Adult Prosecution division of the District Attorney’s Office. The office’s mission is to seek justice by promoting accountability for criminal offenders; interpreting, enforcing, and executing the law; responding to concerns of victims and the public; and working cooperatively with members of the justice system.

The position works under a Legal Assistant Supervisor, who assigns work, sets goals, and reviews work for accuracy, completeness, and compliance with department policies and goals. Supervising employees is not a responsibility of this classification. The position is on-site in Marion County; remote work is not available. The assignment is represented by a union. It is full-time and eligible for overtime, with a typical Monday-through-Friday schedule of 8:00 a.m. to 5:00 p.m.; schedule flexibility may be needed to meet department and program needs.

Requirements

• High school diploma or equivalent and two years of experience in office and secretarial work, or a satisfactory combination of relevant work, education, training, or experience as determined by Marion County.
• Possess Law Enforcement Data System (LEDS) certification or obtain it within 30 days of hire.
• Pass a criminal history background investigation, including fingerprinting.
• Pass a pre-employment drug screen, including testing for marijuana.
• Knowledge of modern office practices, procedures, and techniques; English composition, spelling, and grammar; arithmetic and general recordkeeping/bookkeeping practices; modern office equipment and machinery; and a variety of computer systems and software.
• Ability to accurately perform assigned tasks according to procedures and program policies; provide courteous and professional service; exercise tact and judgment with sensitive and confidential matters; follow oral and written instructions; apply new procedures; type accurately at an acceptable speed; use computer systems and software; make decisions independently under established policies; and provide backup as needed.
• Ability to meet the physical, communication, coordination, customer service, decision-making, discretion, interpersonal, basic math, problem analysis, teamwork, and training demands described for the position.

Nice To Haves

• Supplemental secretarial training courses.

Responsibilities

• Receive, review, and scan police reports into the case tracking system.
• Prepare electronic discovery for defense attorneys.
• Monitor the discovery email and respond to requests.
• Process evidence requests and download electronic evidence from police departments.
• Upload digital evidence into the case tracking system and prepare electronic discovery of digital evidence.
• Redact and prepare paper discovery for public records requests, victims, and pro se defendants.
• Serve as a contact for the defense bar regarding the eDiscovery portal and assist with questions and resets as necessary.
• Complete special projects as assigned to meet the office’s business needs and priorities.
• Cross-train and provide backup for other Legal Secretary 1 positions as needed.
• Perform other duties as assigned by the supervisor.

Benefits

• Eligible for overtime.
• Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program; full-time County employees may qualify for forgiveness of the remaining balance on Direct Student Loans after 120 qualifying monthly payments under a qualifying repayment plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED