Legal and Risk Coordinator

Albuquerque•Albuquerque, NM

6d•Hybrid

About The Position

We are seeking a highly organized, detail-oriented professional who thrives in a fast-paced, collaborative construction administration environment. The ideal candidate is proactive, adaptable, and capable of managing multiple priorities, and the ability to perform detailed research projects, while maintaining accuracy, meeting deadlines, and contributing effectively to a team.

Requirements

High school diploma or GED required
Strong computer skills (proficient in Microsoft Office suite, including Word, Excel, PowerPoint)
Ability to research, summarize, and synthesize information
Strong ability to organize, prioritize, manage to-do lists, and work under pressure and deadlines
Ability to work independently while collaborating effectively with attorneys, executives, project teams, and outside business partners
Must pass a pre-employment screen, including but not limited to a drug and alcohol screen, background check, motor vehicle records check, reference check and physical (if applicable).
Current and valid driver’s license in the state of permanent residence (must be insurable by Jaynes automobile insurance carrier in order to drive a Jaynes vehicle).
Must be eligible per Fleet Safety Management policy to operate a company vehicle or a personal vehicle for company purposes.
Must be legally authorized to work in the United States.
Must complete the federal Employment Eligibility Verification Form (I-9) and will be entered into the federal E-Verify system.

Nice To Haves

At least two years of professional, vocational, or technical education in a relevant field highly desired and preferred
Ability to enforce and refine business processes and procedures
Knowledge of commercial and/or construction-related agreements, transactions, insurance concepts, claims processes, and risk management practices
Experience as a paralegal, legal assistant, or prior experience working within a law firm, corporate legal department, construction-related organization, or commercial insurance environment is preferred.
Strong attention to detail
Exceptional task management and organizational skills
Proven analytical and problem-solving skills
Excellent written and verbal communication skills
Strong initiative, adaptability, and ability to prioritize
Positive attitude and willingness to learn

Responsibilities

Provide administrative and operational support to the Legal Department and the corporate enterprise, including coordinating department activities, maintaining legal records, and managing confidential files in accordance with company policies and legal requirements
Draft, proofread, edit, format, and finalize legal correspondence, memoranda, reports, notices, presentations, and other legal documents
Support litigation by coordinating discovery requests, litigation holds, document collection and preservation, communications with outside counsel, case tracking, and legal file management
Investigate and coordinate minor vehicle accident claims, including documentation review, follow-up activities, claim tracking, and file maintenance
Support the company's risk management program by assisting with incident reporting, documentation, compliance tracking, insurance requirements, risk mitigation initiatives, and process improvements
Coordinate commercial insurance claims from initial reporting through resolution by maintaining claim files, tracking status, and communicating with insurers, brokers, adjusters, third-party administrators, and internal stakeholders
Support commercial insurance administration, including certificates of insurance, policy documentation, insurance compliance, and related recordkeeping
Monitor legal matters by tracking deadlines, maintaining case files, organizing supporting documentation, and coordinating communications with internal and external parties
Assist with the administration of construction contracts, subcontracts, purchase agreements, and other commercial agreements, including contract routing, revisions, execution, tracking, and retention
Support compliance activities, including public filings, lien-related filings, business and contractor licensing, and other legal documentation
Assist with benefit-related plan documents, including record-keeping and issue research
Maintain organized electronic and physical filing systems, document retention processes, and legal records management
Provide executive administrative support to the General Counsel, including calendar management, meeting coordination, travel arrangements, expense reporting, preparation of meeting materials, confidential communications, special projects, and drafting professional correspondence, reports, presentations, and other executive-level communications on behalf of the General Counsel
Provide occasional administrative support to other executive leadership and Human Resources, assisting with special assignments, requests, and other business needs as required
Serve as a point of contact for legal and risk management inquiries, including legal notices, subpoenas, regulatory correspondence, and department communications
Maintain legal department procedures, forms, systems, and records while assisting with special projects and cross-functional initiatives
Handle confidential legal, corporate, employee, and business information with discretion, professionalism, and sound judgment
Occasionally travel as business needs require
Perform other duties and responsibilities as assigned