JUSTICE ADMINISTRATIVE COMMISSION - PROGRAM ADMINISTRATOR - 21013457
About The Position
The Justice Administrative Commission (JAC) seeks an experienced, highly organized Legal Administrator to lead the administrative operations of its Legal Section. The role supports the General Counsel and attorneys with administrative and litigation-related functions and supervises non-lawyer legal staff. It requires independent judgment, strong leadership, and the ability to manage multiple priorities with limited supervision. The Legal Administrator coordinates legal operations, supports attorneys, manages the General Counsel’s calendar and meeting logistics, maintains legal records, coordinates travel, oversees public records requests, supervises legal support staff, and serves as a liaison for technology initiatives affecting the Legal Section. The successful candidate will learn and implement technology solutions, train staff, and adapt work processes to improve efficiency and service delivery. JAC’s office is in Tallahassee, Florida. Flexible schedules and/or hybrid on-site and remote work options may be available to employees in good standing. The position is expected to be hired at or near the minimum salary, with training in the agency, Legal Section, and reporting positions, and gradual assumption of the full duties over the first year. A Level 2 state and national background check is required because the position has access to confidential legal and financial information.
Requirements
- At least five years of progressively responsible administrative, legal assistant, paralegal, legal operations, or related professional experience.
- Experience supervising staff, coordinating workflow, or leading projects.
- Excellent organizational, communication, analytical, and problem-solving skills.
- Strong proficiency with Microsoft Office applications and PDF document management.
- Ability to quickly learn and effectively use new software, hardware, and technology solutions.
- Ability to maintain confidentiality and exercise sound judgment.
- Submission to a Level 2 state and national background check.
Nice To Haves
- Experience working in a legal office environment.
- Knowledge of court documents, legal procedures, and records management practices.
- Experience with state government operations.
- Experience implementing process improvements or leveraging technology to improve efficiency.
- Familiarity with document management systems such as Laserfiche and legal case tracking systems.
Responsibilities
- Serve as Administrator for the Legal Section.
- Provide administrative and litigation support to agency attorneys.
- Supervise, train, and develop three Legal Assistants and one Paralegal.
- Manage workflow, performance expectations, and quality standards within the Legal Section.
- Meet regularly with the General Counsel to establish priorities and monitor projects.
- Manage calendars, meetings, agendas, minutes, and related logistics.
- Prepare drafts of correspondence, memoranda, contracts, reports, and legal-related documents.
- Maintain legal files, records, and document-retention requirements.
- Track litigation and appellate case files.
- Serve as JAC’s Public Records Coordinator.
- Act as liaison for Legal Section technology and IT projects.
- Identify process improvements and recommend operational enhancements.
- Develop and maintain professional relationships with stakeholders throughout Florida’s justice system.
Benefits
- Annual and sick leave
- Nine paid holidays and one Personal Holiday each year
- Comprehensive health, life, dental, vision, and supplemental insurance options
- Florida Retirement System retirement plans with employer contributions
- Flexible Spending Accounts
- Tuition waivers for participating state colleges and universities
- Professional development and training opportunities
- Participation opportunities in the Certified Public Manager program, Six Sigma training, and leadership development
- State-of-the-art information technology services and equipment
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
