JUSTICE SERVICES ADMINISTRATOR COORDINATOR - 40006925

Durham County•Durham, NC

1d•$54,312 - $62,000

About The Position

The Justice Services Administrator Coordinator performs advanced administrative, program coordination, financial support, and records management work for Durham County’s Justice Services Department. The role coordinates administrative operations supporting the Juvenile Crime Prevention Council (JCPC), Department of Juvenile Justice and Delinquency Prevention-funded programs, departmental contracts, financial processes, regulatory reporting, board and committee administration, and departmental operations. Work includes coordinating multiple processes, maintaining official records, monitoring deadlines, preparing reports, processing financial transactions, and serving as an administrative liaison with County departments, state agencies, community organizations, and funded providers. Work is performed under general supervision and within established policies, procedures, and regulatory guidelines. The position is full-time at 37.5 hours per week and is nonexempt. It requires an associate’s degree in a relevant field and two years of progressively responsible administrative support experience, or an equivalent combination of education, training, and experience. The employee must hold and maintain a valid North Carolina driver’s license and an acceptable driving record. The work is primarily sedentary, with frequent computer and standard office-equipment use; occasional lifting and carrying of materials up to 20 pounds may be required. The employee may be required to work nights, weekends, holidays, and during emergencies to meet County business needs.

Requirements

Associate’s degree in Business Administration, Public Administration, Accounting, Finance, Criminal Justice, Office Administration, or a closely related field, and two years of progressively responsible administrative support experience involving financial administration, contracts, grants, records management, program coordination, or office operations; an equivalent combination of education, training, and experience may be considered.
Must possess and maintain a valid driver’s license issued by the State of North Carolina and an acceptable driving record.
Knowledge of modern office administration principles, practices, and procedures.
Knowledge of financial recordkeeping, budget monitoring, purchasing, contract administration, and grant management principles.
Knowledge of records management practices, records retention requirements, and applicable County, State, and federal regulations.
Knowledge of Microsoft Office Suite and other business software applications used to prepare reports, maintain records, and analyze information.
Ability to coordinate multiple projects, assignments, and competing priorities while meeting established deadlines.
Ability to interpret and apply policies, procedures, regulations, and administrative guidelines.
Ability to prepare, review, and maintain accurate financial, contractual, and administrative records and reports.
Ability to maintain confidentiality of sensitive information.
Ability to analyze information, identify discrepancies, and recommend appropriate administrative solutions.
Ability to establish and maintain effective working relationships with County staff, elected and appointed officials, governmental agencies, community organizations, vendors, and the public.
Ability to communicate effectively orally and in writing, including preparing correspondence, reports, meeting materials, and presentations.
Ability to exercise sound judgment, maintain confidentiality, and work independently within established policies and procedures.
Skill in organizing work, maintaining attention to detail, and managing multiple assignments in a fast-paced environment.
Skill in providing professional customer service and technical administrative support to internal and external stakeholders.

Responsibilities

Coordinate administrative operations supporting Justice Services programs, initiatives, and special projects.
Provide advanced administrative support to departmental leadership, advisory councils, committees, and boards.
Coordinate meetings, training sessions, and special events, including scheduling, logistics, facilities, participant communications, and meeting materials.
Develop agendas; prepare meeting packets and presentations; record official minutes; maintain historical records; and track follow-up actions.
Coordinate departmental correspondence, reports, presentations, and other communications.
Maintain official departmental, program, and advisory council records according to County records retention requirements.
Coordinate administrative support for the Juvenile Crime Prevention Council and other Justice Services advisory bodies, including funding processes, committee activities, compliance documentation, and communications with state and local partners.
Track assignments, project milestones, reporting deadlines, and other deliverables to ensure timely completion.
Assist with planning, implementation, and continuous improvement of departmental programs, administrative processes, and operational initiatives.
Process invoices, purchase requests, journal entries, reimbursement requests, payment documentation, and other financial transactions.
Monitor program expenditures, maintain budget tracking records, and coordinate financial reporting with County Finance and program staff.
Review financial records and supporting documentation for completeness, accuracy, and compliance with County policies and procedures.
Coordinate purchasing, procurement, contract administration, and related administrative activities.
Coordinate administrative activities for grants, contracts, funding agreements, and Requests for Proposals, including preparation, tracking, and documentation maintenance.
Assist with preparing grant applications, funding documents, financial reports, and other required program reports.
Monitor grant, contract, and funding requirements for compliance with County, State, and federal regulations, reporting requirements, and deadlines.
Assist with audits, monitoring visits, compliance reviews, and preparation of supporting documentation.
Maintain confidential personnel, financial, contractual, and program records in accordance with applicable laws, regulations, and County policies.
Coordinate departmental office operations, including records management, inventory, work orders, databases, tracking systems, and administrative support functions.
Assist with payroll support, personnel administration, and other departmental administrative processes.
Serve as a liaison with County departments, courts, state agencies, educational institutions, community organizations, contracted service providers, vendors, and the public.
Provide technical and administrative assistance regarding departmental programs, processes, policies, and procedures.
Establish and maintain effective working relationships with internal and external stakeholders while providing responsive customer service.
Provide backup support for administrative operations and cross-functional departmental activities to ensure continuity of operations.
Perform related work as assigned.