Legal Administrative Support Assistant (Italy Practice)

Tarter Krinsky & Drogin•New York, NY

6d•$55,000 - $115,000•Hybrid

About The Position

Join a high-performing team at the intersection of law, global business, and innovation. This role is for a proactive professional who thrives in dynamic, multicultural environments and takes pride in making things run smoothly, keeping people organized, and delivering exceptional client experiences. The Legal Administrative Assistant will primarily support the Italy Practice Group, acting as a central point of coordination for attorneys, clients, and international partners. Responsibilities include managing complex calendars, creating legal documents, navigating time zones, and supporting high-stakes engagements in a fast-paced, client-first environment. The role offers global scope, the opportunity to use cutting-edge technology including AI-powered legal tools, high visibility, and growth potential within an ambitious practice area.

Requirements

3+ years of experience in a legal, executive assistant, or professional services support role.
High proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and legal platforms such as iManage.
Excellent written and verbal communication, organization, and proofreading skills.
Strong judgment and discretion in managing confidential information.
Team-oriented with the ability to work independently and prioritize effectively.
A flexible, client-service mindset and a polished, professional demeanor.
Comfort with (and curiosity about) learning new tools—including AI-based legal technologies.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Nice To Haves

Bachelor’s degree preferred.
Fluency in Italian (spoken and written) is preferred.

Responsibilities

Serve as the first point of contact for clients, guests, and outside parties—via phone, email, and in person—with warmth, discretion, and professionalism.
Coordinate meetings across time zones, manage conference room logistics, and prepare relevant materials.
Create, edit, and format legal and business documents (engagement letters, memos, presentations, closing binders).
Arrange domestic and international travel—from flights and hotels to local transportation and detailed itineraries.
Handle matter openings, maintain client files (electronic and hard copy), and ensure accuracy and compliance with firm protocols.
Manage attorney time entries, monthly billing, and expense submissions—ensuring accuracy and meeting key deadlines.
Prepare expense reports and credit card reconciliations in a timely and detail-oriented manner.
Support internal projects, marketing efforts, and business development initiatives as needed.
Proactively manage shifting priorities in a deadline-driven environment.