Legal Administrative Specialist

Morgan Lewis • Miami, FL

11d • $75,500 - $98,000 • Hybrid

About The Position

Morgan, Lewis & Bockius LLP, a global law firm, is seeking a Legal Administrative Specialist (LAS) to support the Litigation Practice Group. This role provides administrative, secretarial, and document processing support, emphasizing superior client service. The position requires an in-office presence, with a policy of working in the office three days per week unless client demands or approved accommodations require otherwise. The LAS is expected to demonstrate the attributes of a Legal Administrative Assistant and Legal Administrative Coordinator.

Requirements

• Bachelor’s degree and at least seven (7) years of administrative support experience, or equivalent combination of education and experience.
• Previous law firm experience required.
• Overall Performance rating is Consistently Meets Expectations or above.
• Demonstrates excellence in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software.
• Flexibility to work overtime required.

Responsibilities

• Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
• Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
• Drafts routine correspondence and memoranda; updates recurring reports as assigned.
• Performs redlining.
• Demonstrates a high level of internal and external client service; screens communication and responds promptly in a clear, concise, professional, and accurate manner.
• Responds to client, staff, legal professionals, and vendor inquiries.
• Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.
• Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
• Assists with time entry.
• Assists with the billing process including proforma delivery, narrative edits, and customized reports.
• Processes new business intake, related forms, and correspondence.
• Processes expense reports and invoices; arranges check requests; monitors through completion.
• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
• Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
• Maintains electronic and/or physical files, calendars, correspondence, and collaborative workspaces; creates and maintains binders.
• Maintains case docket/calendaring, as needed.
• Transcribes text (e.g., correspondence, and miscellaneous legal documents) from handwritten drafts, voice messages or recordings.
• Opens, screens and routes mail, and manages faxes and email.
• Provides legal research, case support and project assistance.
• Other administrative duties as assigned.

Benefits

• Morgan Lewis reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level