Legal Administrative Assistant

Reinhart Boerner Van Deuren SC•Madison, WI

9d•Onsite

About The Position

We have an immediate opening in our Madison office for a Legal Administrative Assistant. We seek an energetic professional to support the attorneys and paralegals in meeting the needs and demands of the firm's departments and other clients. You will join a supportive, hard-working team of legal professionals who provide creative yet practical solutions to our clients' needs. You will work closely with 3-4 timekeepers in an environment that has an outstanding reputation for innovation and excellent client service.

Requirements

At least 3 years of administrative assistance experience.
Superior administrative skills.
Professional demeanor.
Keyboarding speed of at least 65 wpm.
Excellent written, oral and e-mail communication skills.
Excellent listening skills.
Supportive and comfortable in a team environment.
Ability to prioritize and handle/complete multiple tasks with competing deadlines.
Outstanding customer service/interpersonal skills.
Strong technology skills.
Demonstrated familiarity and experience with Microsoft Word/Excel/Outlook/PowerPoint.
Exceptional organizational skills.
Strong attention to detail with a commitment to accuracy.
Solid grammar, spelling, vocabulary and language skills.
Efficiency, flexibility and patience.
Complete discretion and tact with confidential information.

Nice To Haves

Previous Real Estate experience strongly preferred.
A Bachelors' Degree is a plus.

Responsibilities

Type from rough draft, handwritten materials and/or dictation into proper format.
Compose basic or routine letters/transmittal e-mails.
Enter timekeepers' time entries.
Proofread documents for accuracy, grammar, and formatting consistency.
Schedule and calendar appointments, meetings, closings, etc.; make travel arrangements and complete expense reports.
Obtain/maintain contact information.
Provide administrative support across the team and serve as backup to other assistants as needed.
Assist with client intake, engagement letters, and document collection.
Monitor e-mail, regular mail and voice mail.
Prepare, revise, and format estate planning documents, including wills, trusts, powers of attorney, and related instruments.
Answer phones and resolve questions or concerns from clients, other attorneys and co-workers.
Coordinate execution of estate planning documents, including arranging for witnesses and notarization.
Maintain and organize client files (electronic and physical), ensuring accuracy and completeness.