Legal Administrative Specialist - Structured Transactions

Morgan Lewis•Chicago, IL

7d•Hybrid

About The Position

Morgan, Lewis & Bockius LLP, a leading global law firm, is seeking a Legal Administrative Specialist (LAS) to support the Structured Transactions Practice Group. This role provides a broad range of administrative, secretarial, and document processing support with guidance to the assigned Practice Group, emphasizing superior client service. The firm supports flexible working arrangements, and this position will be based in our Chicago, IL office with a hybrid in-office/remote working schedule. Flexibility with overtime is required.

Requirements

At least seven (7) years of administrative support experience required.
Previous law firm experience required.
Exhibits strategic thinking and initiative in handling assignments and projects.
Demonstrates excellence in Microsoft Outlook, Word, Excel, Power Point, and portable document format (PDF) software.
Demonstrates comprehensive knowledge of Practice Group skills and responsibilities.
Performs at a high level of expertise and exercises independent judgment, analytical abilities and discretion.

Nice To Haves

Bachelor’s degree a plus.

Responsibilities

Regularly utilize Task Delegation and Workflow Management software (BigHand) maintaining clear communication with team members regarding task status, priorities, workload distribution, and deadlines to support seamless workflow execution.
Draft, edit, proofread and redline correspondence, memoranda, reports, and other legal business communications; prepare and maintain recurring reports; and ensure all work products meet established quality, accuracy, formatting, and firm standards.
Demonstrate a high level of internal and external client service; screen communication and respond promptly in a clear, concise, professional, and accurate manner.
Coordinate meetings; arrange audio and video conferences; reserves conference rooms and arranges set-ups.
Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
Assist with time entry, the billing process includes proforma delivery, narrative edits and customized reports.
Processes new business intake, related forms, and correspondence.
Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
Maintains electronic and/or physical files, calendars, correspondence, and collaborative workspaces; creates and maintains binders.
Provides legal research, case support and project assistance.
Assist with invoice submissions, process payment and reimbursement requests using Emburse.
Assist with transaction closings: prepare signature packets, compile executed documents and exhibits.