Legal Administrative Specialist I - III Fraud and Consumer Protection Division

State of Delaware•Dover, DE

9d•Hybrid

About The Position

The Fraud and Consumer Protection Division “Fraud Division”, Medicaid Fraud Control Unit (“MFCU” or “Unit”), seeks a Legal Administrative Specialist to provide secretarial support in both civil and criminal cases to MFCU Deputy Attorneys General. Based in MFCU’s New Castle County office, the successful candidate will be under the direct supervision of the Unit’s Deputy Director. MFCU Legal Administrative Specialist duties include, but are not limited to: Creating and maintaining electronic and physical case files: Providing discovery; Filing documents in civil and criminal matters; Running criminal record checks; Typing complaints, information, and indictments; Requesting crime reports; Preparing legal correspondence as needed by Deputy Attorneys General; Making and tracking Unit purchases as necessary, including but not limited to office supplies; Shredding documents in accordance with office policy; Assisting in preparation of Unit correspondence, annual recertification, or other documents to the Unit’s Federal partners, including the U.S. Department of Health and Human Services; Working with MFCU staff, or other law enforcement personnel and legal staff, to acquire necessary documents; and Other administrative duties as required by the Unit. Telework may be available for this position up to three days per week. Please note, this posting may close at any time once the role is filled.

Requirements

Possession of a Bachelor's degree or higher.
Two years of experience: Coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
Two years of experience in document processing, which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
Two years of experience Using standard computer software programs for word processing, spreadsheets or databases.
Two years of experience Using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Two years of experience Preparing legal documents.
Two years of experience Interpreting laws, rules, regulations, standards, policies, and procedures.
Five years of employment with the Department of Justice in a similar capacity.
Six years of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
Six years of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
Six years of experience in using standard computer software programs for word processing, spreadsheets or databases.
Six years of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Four years of experience preparing legal documents.
Four years of experience interpreting laws, rules, regulations, standards, policies, and procedures.
Applicants must be legally authorized to work in the United States.

Responsibilities

Creating and maintaining electronic and physical case files
Providing discovery
Filing documents in civil and criminal matters
Running criminal record checks
Typing complaints, information, and indictments
Requesting crime reports
Preparing legal correspondence as needed by Deputy Attorneys General
Making and tracking Unit purchases as necessary, including but not limited to office supplies
Shredding documents in accordance with office policy
Assisting in preparation of Unit correspondence, annual recertification, or other documents to the Unit’s Federal partners, including the U.S. Department of Health and Human Services
Working with MFCU staff, or other law enforcement personnel and legal staff, to acquire necessary documents
Other administrative duties as required by the Unit
Applies agency laws, rules, regulations, policies and procedures in maintaining and processing agency information.
Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies and procedures.
Assures effective coordination of operational functions for assigned unit/attorneys.
Arranges for the delivery of legal paperwork.
Types correspondence and legal paperwork.
Schedules, coordinates and confirms court dates, appointments, interviews, intakes, and meetings.
Establishes tracking and monitoring systems and conducts follow up to ensure timely resolution of matters.
Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable legal documentation.