Legal Administrative Specialist I-III Criminal Division Opportunities

State of Delaware•Dover, DE

5d•Onsite

About The Position

The Delaware Department of Justice is seeking exceptional, highly motivated individuals to join the Criminal Division as Legal Administrative Specialists in Sussex County. Legal Administrative Specialists at the Delaware Department of Justice play a vital role in supporting the work of the Criminal Division in Sussex County. The Criminal Division is responsible for prosecuting criminal offenses throughout the State and is comprised of several specialized units, including the Misdemeanor Trial Unit, Felony Screening Unit, Felony Trial Unit, and Special Victims Unit. Legal Administrative Specialists provide essential administrative and legal support to Deputy Attorneys General and staff within these units. Responsibilities vary depending on assignment but generally include preparing and maintaining legal case files and documentation; conducting criminal record checks; requesting police and investigative reports; typing and proofreading legal correspondence and documents; assisting with discovery preparation; scheduling and maintaining calendars; preparing subpoena lists; filing documents; and ensuring accurate and organized case records. These positions require strong organizational and communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Legal Administrative Specialists also interact professionally with law enforcement, victims, witnesses, and members of the public and may provide back-up coverage for the main Criminal Division Receptionist during absences. Unit assignment will be determined based on operational needs. This posting may close prior to the listed closing date if a successful candidate is identified. As part of the Department’s ongoing commitment to building a strong team of Legal Administrative Specialists, applications will be reviewed on a rolling basis and may be considered for current and future vacancies across all units within the Criminal Division in the Sussex County Office. This recruitment will remain open through August 21, 2026, to maintain an active and current pool of qualified candidates.

Requirements

Possession of an associate’s degree or higher.
Knowledge of legal terminology.
One year of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
One year of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
One year of experience in using standard computer software programs for word processing, spreadsheets or databases.
Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Possession of a bachelor’s degree or higher.
Three years of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
Three years of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
Three years of experience in using standard computer software programs for word processing, spreadsheets or databases.
Three years of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Six months’ experience in legal terminology.
Six months’ experience in interpreting laws, rules, regulations, standards, policies, and procedures.
Two years of experience: Coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
Two years of experience in document processing, which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
Two years of experience using standard computer software programs for word processing, spreadsheets or databases.
Two years of experience using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Two years of experience preparing legal documents.
Two years of experience interpreting laws, rules, regulations, standards, policies, and procedures.
Five years of employment with the Department of Justice in a similar capacity.
Six years of experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
Six years of experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
Six years of experience in using standard computer software programs for word processing, spreadsheets or databases.
Six years of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
Four years of experience preparing legal documents.
Four years of experience interpreting laws, rules, regulations, standards, policies, and procedures.
Applicants must be legally authorized to work in the United States.

Responsibilities

Applies agency laws, rules, regulations, policies, and procedures in maintaining and processing agency information.
Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies, and procedures.
Assures effective coordination of operational functions for assigned unit/attorneys.
Arranges for the delivery of legal paperwork.
Types correspondence and legal paperwork.
Schedules, coordinates, and confirms court dates, appointments, interviews, intakes, and meetings.
Establishes tracking and monitoring systems and conducts follow up to ensure timely resolution of matters.
Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable legal documentation.
Preparing and maintaining legal case files and documentation
Conducting criminal record checks
Requesting police and investigative reports
Typing and proofreading legal correspondence and documents
Assisting with discovery preparation
Scheduling and maintaining calendars
Preparing subpoena lists
Filing documents
Ensuring accurate and organized case records
Provide back-up coverage for the main Criminal Division Receptionist during absences