Legal Administrative Coordinator
Woodmont Properties•Fairfield, NJ
•$60,000 - $80,000•Onsite
About The Position
We are seeking a highly organized and detail-oriented Legal Administrative Coordinator to support our legal and executive teams. This individual will serve as the central point of coordination for legal documentation, executive scheduling, and transaction support. You’ll act as the first line of defense when gathering and organizing documentation for lenders and transactions, ensuring everything is complete, accurate, and delivered on time.
Requirements
- 3–5+ years of experience in legal support, administrative coordination, or similar role
- Strong experience with document organization, signatures, and transaction workflows
- Ability to manage multiple priorities and follow through on deadlines
- Exceptional organizational skills and attention to detail
- Strong communication skills and polished professionalism
- Proficiency in Microsoft Office
- High level of discretion and confidentiality
Nice To Haves
- legal or property management systems a plus
Responsibilities
- Organize, maintain, and track legal documents across matters and transactions
- Gather, review, and compile required documentation for lenders and financing partners
- Serve as the first line of defense to ensure all required materials are collected, accurate, and submission-ready
- Manage signature workflows (DocuSign or similar), ensuring timely execution
- Assemble deal files, closing binders, and supporting legal documentation
- Coordinate document collection across internal teams for loan and transaction processes
- Track outstanding items and proactively follow up to meet deadlines
- Assist in preparing deal summaries, memos, and supporting materials for leadership and lenders
- Manage executive calendars, scheduling, and meeting coordination
- Field incoming phone calls, emails, and requests, prioritizing and routing appropriately
- Prepare memos, correspondence, and reports for senior leadership
- Coordinate meetings, agendas, and materials for internal and external stakeholders
Benefits
- Medical, Dental, and Vision Insurance
- 401(k) with Company Match
- Paid Time Off (PTO) & Company Holidays
- Professional Development Opportunities
- Exposure to legal, real estate, and investment operations
- Collaborative, team-oriented environment
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
