Legal Administrative Support Coordinator

BrownWinick • Des Moines, IA

6h • Onsite

About The Position

The Legal Administrative Support Coordinator plays a critical role in ensuring smooth operational and administrative workflow within the practice area. This position is responsible for managing document intake, processing, and organization; supporting attorneys, paralegals, and legal assistants; and facilitating efficient client communication and file management. The role requires strong attention to detail, proactive service, and the ability to support a high-performing legal team. The coordinator maintains positive contact with clients, attorneys, and staff, and observes strict confidentiality of client matters.

Requirements

• High school diploma or equivalent required
• Two years of administrative experience in a professional services environment; law firm experience strongly preferred.
• Proficiency in Microsoft Office applications with speed and accuracy.
• Experience with document management systems (EDMS) and other office-related technology.
• strong administrative proficiency, quality of work, and attention to detail.
• understanding of workflow, priorities, and professional service expectations.
• ability to learn new systems and support EDMS functions effectively.
• strong written and verbal communication skills; ability to support positive client experiences and resolve conflicts professionally.
• positive attitude, collaborative nature, adaptability, and willingness to support team needs.
• self-motivated, accountable, and proactive in supporting attorneys and staff.
• Ability to manage multiple priorities under time-sensitive conditions.
• Demonstrated reliability, professionalism, and discretion in handling confidential information.

Nice To Haves

• Associate degree preferred.

Responsibilities

• Sort, process, and scan incoming mail, organizing and saving documents in client files.
• Handle email correspondence by distributing relevant materials to attorneys, paralegals, and legal assistants.
• Manage Electronic Document Management System (EDMS) filings, ensuring accurate and timely documentation in client files.
• Scan, print, and prepare estate planning documents, notes, and related materials.
• Assist in client communication by preparing outgoing mail, including certified or express deliveries via UPS/FedEx.
• Greet clients, escort them from the lobby to conference rooms, and provide support during meetings as required.
• Assist in legal procedures by serving as a witness and aiding in file integration.
• Maintain organized records and facilitate efficient file retrieval when needed.
• Collaborate on special projects as assigned, demonstrating adaptability and a proactive approach to support various needs within the legal team.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED