Legal Administrative Coordinator - TAX Admin

US Offices & Unit•Columbia, DC

12h•Hybrid

About The Position

Morgan, Lewis & Bockius LLP, a global law firm, is seeking a Legal Administrative Coordinator (LAC) to support the Tax Admin Support Practice group in their Washington D.C. office. This role will provide a broad range of administrative, secretarial, and document processing support, emphasizing superior client service. The position requires maintaining an in-office presence, with firm policy mandating three days per week in the office unless otherwise approved. The LAC will utilize Task Delegation and Workflow Management software (BigHand), assist with word processing, editing, proofreading, drafting routine correspondence, and performing redlining. A high level of client service is expected, including responding to inquiries, answering phones, scheduling meetings, coordinating conferences, and managing attorney calendars. The role also involves assisting with time entry, billing processes, new business intake, expense reports, invoice processing, travel arrangements, document coordination (printing, scanning, copying), file maintenance (electronic and physical), and transcribing legal documents. Additionally, the LAC will handle mail, faxes, email, and provide legal research, case support, and project assistance as needed. Other administrative duties are also part of the responsibilities.

Requirements

Bachelor’s degree and at least two (2) years of administrative support experience, or equivalent combination of education and experience.
Previous law firm experience required.
Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software.
Flexibility to work overtime required.

Responsibilities

Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly upon request the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
Drafts routine correspondence and memoranda; updates recurring reports as assigned.
Performs redlining.
Demonstrates a high level of internal and external client service; screens communication and responds promptly in a clear, concise, professional, and accurate manner.
Responds to client, staff, legal professionals, and vendor inquiries.
Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.
Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
Assists with time entry.
Assists with the billing process including proforma delivery, narrative edits, and customized reports.
Processes new business intake, related forms, and correspondence.
Processes expense reports and invoices; arranges check requests; monitors through completion.
Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
Maintains electronic and/or physical files, calendars, correspondence, and collaborative workspaces; creates and maintains binders.
Maintains case docket/calendaring, as needed.
Transcribes text (e.g., correspondence, and miscellaneous legal documents) from handwritten drafts, voice messages or recordings.
Opens, screens and routes mail, and manages faxes and email.
Provides legal research, case support and project assistance.
Other administrative duties as assigned.