Legal Administrative Assistant

AXINN LLP • New York, NY

2d • $39 - $46 • Hybrid

About The Position

Under the supervision of the Assistant Director of HR & Administration, this position has primary responsibility for performing clerical/administrative activities and coordinating activities and events as necessary. This position will perform a variety of administrative and staff support duties for the assigned area or pool, with limited supervision.

Requirements

• 2+ years general office experience required
• Prior law firm experience is preferred.
• Excellent communication skills, both verbal and written.
• General knowledge of office equipment and tools.
• Strong Microsoft Office skills – Word, Excel, PowerPoint, Outlook and various document management tools.
• Ability to build rapport with attorneys and professional staff.
• Strong organizational skills with great attention to detail.
• The ability to work independently but within a team environment.

Nice To Haves

• Associate’s degree preferred

Responsibilities

• Maintain calendar and contacts
• Room scheduling/reservations (individual and group meetings)
• Meet/greet clients; arrange meetings (including any beverage/food and AV requirements)
• Track monthly expenses, prepare expense reports and manage corporate card accounts
• Make travel arrangements
• Respond timely to emails requesting other assistance
• Proofread documents upon attorney request
• Perform photocopying, scanning, faxing, binding, filing, etc.
• Prepare legal correspondence, documents, electronic filings, etc.
• Document formatting, following firm styles, finalizing document for filing including TOCs.
• Create and maintain files
• Prepare new client/matter forms; engagement letters, etc.
• Create binders
• Track attorney bar/court admissions/CLE information
• Conduct minor non-billable research for assigned attorneys (i.e., filings, court cases, patents, etc…)
• Enter attorney hours into time management system and manage contract attorney time as applicable
• Review and edit of monthly prebills; drafting cover letters for same
• Minor personal work for a Partner
• Provide back-up services for other admins or office personnel
• Other duties and special projects as assigned

Benefits

• Competitive starting pay and annual discretionary bonus and raise eligibility
• Generous paid time off benefits (vacation, personal days, holidays, and sick leave)
• Firm paid short and long-term disability, plus life and accident insurance
• 401(k) Profit Sharing Plan and Cash Balance Retirement Plan with generous employer contributions
• Comprehensive medical, dental, and vision insurance options
• Flexible spending and health savings accounts (medical plan dependent)
• Firm paid comprehensive Employee Assistance Program (EAP)
• Student loan refinancing discounts
• Lifestyle reimbursement program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree