Legal Administrative Assistant

Ballard Spahr•Los Angeles, CA

11d•Hybrid

About The Position

Ballard Spahr, a renowned national law firm with over 750 lawyers across 19 offices, is seeking an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills for its Los Angeles office. This role supports attorneys in the Litigation practice group by maintaining case information, managing case progression, creating electronic files, preparing correspondence and legal documents, and performing other administrative functions. The successful candidate will also train and mentor junior LAAs and LSAs, and work collaboratively with a team, sharing overflow responsibilities and supporting assigned timekeepers. This is a hybrid position with a schedule of 3 days a week in the office.

Requirements

Minimum of 5 years of general litigation experience.
High degree of proficiency with Microsoft Office, including Word, Excel, and Outlook.
Experience supporting attorneys in complex litigation.
Experience with e-filing, document management systems (such as NetDocs), and time and billing systems is required.

Nice To Haves

Experience with real estate transactions is a plus.
Elite experience is a plus.

Responsibilities

Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions and documents.
E-filing in various state and federal courts, both trial and appellate.
Creating electronic files, preparing and processing correspondence, memoranda and complex legal documents, and performing other administrative functions.
New client intake and file maintenance utilizing the firm's electronic records management system.
Billing, travel coordination and expense reimbursement.
Interacting effectively, courteously and professionally with clients, attorneys, staff and peers.
Train and mentor junior LAAs and LSAs.
Support all timekeepers assigned to the team.