Legal Administrative Assistant - Employee Benefits

Morgan Lewis • Washington, DC

20d • $58,850 - $76,505 • Hybrid

About The Position

Morgan, Lewis & Bockius LLP, a leading global law firm, is seeking a Legal Administrative Assistant (LAA) to support the Employee Benefits practice group. This role provides a broad range of administrative, secretarial, and document processing support in an environment that emphasizes superior client service. The position requires maintaining an in-office presence, with firm policy mandating three days per week in the office unless otherwise approved. This role is based in the Washington, DC office.

Requirements

• Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software.
• Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion.
• Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently with guidance as part of a team.
• Flexibility to work overtime required.

Nice To Haves

• Bachelor’s degree and one (1) year of internship or professional experience preferred.
• Professional services industry experience a plus.

Responsibilities

• Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
• Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
• Drafts routine correspondence and memoranda; updates recurring reports as assigned.
• Performs redlining.
• Demonstrates a high level of internal and external client service; screens communication and responds promptly in a clear, concise, professional, and accurate manner.
• Responds to client, staff, legal professionals, and vendor inquiries.
• Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.
• Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
• Assists with time entry.
• Assists with the billing process including proforma delivery, narrative edits, and customized reports.
• Processes new business intake, related forms, and correspondence.
• Processes expense reports and invoices; arranges check requests; monitors through completion.
• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
• Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
• Maintains electronic and/or physical files, calendars, correspondence, and collaborative workspaces; creates and maintains binders.
• Maintains case docket/calendaring, as needed.
• Transcribes text (e.g., correspondence, and miscellaneous legal documents) from handwritten drafts, voice messages or recordings.
• Opens, screens and routes mail, and manages faxes and email.
• Provides legal research, case support and project assistance.
• Other administrative duties as assigned.

Benefits

• Morgan Lewis does not accept resumes or referrals from search firms for most staff positions. If you are a search firm, employment agency, or representative of either, you will not be compensated in any way for your referral of a candidate to a position not approved for agency recruiters and/or for an inquiry submitted to anyone other than the recruiting contacts as listed on our main website.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level