Legal Administrative Assistant

Ballard Spahr•Minneapolis, MN

2d•Hybrid

About The Position

Ballard Spahr, LLP is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth. Ballard Spahr LLP is seeking a dedicated and reliable individual to provide support to lawyers in the business and transactions practice group in the Minneapolis office. The selected individual will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, and both champion and practice collaboration with all firm members and clients. The assistant will work collaboratively to anticipate and respond timely to the needs of the assigned LAA Team and its included fee earners and clients. This position is hybrid and offers a work schedule of 3 days a week in the office.

Requirements

Minimum of three years of relevant experience with a law firm.
Knowledge of standard B&T practices and transactions.
Technical proficiency in Microsoft Office Suite, document management, time and billing systems.

Nice To Haves

Self-motivated with a passion for continuous learning and problem-solving.
Strong verbal and written communication abilities.
Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Responsibilities

Maintain and process case information, manage the progression of cases to final disposition.
Create electronic files, prepare and process correspondence, memoranda and complex legal documents, e-file, and perform other administrative functions.
Administrative duties which include travel coordination, schedule meetings, maintain attorney calendars and contact information.
New client intake, file maintenance utilizing the firm’s electronic records management system.
Time entry and billing.