Legal Administrative Assistant

Offit Kurman•Atlanta, GA

9d•$60 - $80•Onsite

About The Position

This role involves providing comprehensive administrative support within a legal setting. The Legal Administrative Assistant will manage various aspects of client matters, from initial intake to final document preparation and follow-up. Key responsibilities include scheduling, communication with clients and courts, document management, and financial coordination. The position requires a high level of organization, attention to detail, and proficiency in legal software and procedures.

Requirements

Bachelor’s degree or equivalent
3+ years of experience in a legal setting
Highly organized with ability to juggle multiple tasks in a fast-paced environment
Ability to complete tasks/projects efficiently and with exceptional attention to detail
Proficiency in Microsoft Office Suite, Adobe Acrobat, Excel, with the ability to quickly learn new software
Ability to fluently navigate various electronic databases and document management systems
Excellent verbal and written communication skills
Strong research skills and proficiency in using various research tools, including Westlaw, PACER, and other court-related websites
Ability to work well independently as well as effectively within a team
General understanding of litigation procedures is required
Constant communication (via phone, email, and in person) with clients, attorneys, and courts is required
Quick turnaround expectation when communicating with attorneys – timely responses and acknowledgement of tasks
Available and reachable at all times
Strong production skills with ability to produce accurate work product when formatting documents, inputting data, editing, copying, scanning, and transmitting text, data, and graphics

Nice To Haves

Prior experience with commercial litigation and/or business litigation/transactional support
Working knowledge of GA courts rules and procedures and Federal Court rules and procedures
Previous support throughout all phases of discovery, including document review, production and depositions
Experience with electronic discovery platforms
Applicable knowledge of motions, discovery, evidence, litigation documentation, court rules and procedures, practices

Responsibilities

Scheduling client meetings and managing calendars for important dates, court notices, and deadlines.
Opening new client files and drafting correspondence.
Managing all administrative stages of client matters, including initial intake, document preparation, final documents, client follow-up, and coordination of billing.
Handling regular client and court telephone and email communication.
Managing incoming and outgoing mailing needs (USPS, Certified, FedEx).
Scanning, copying, and organizing legal documents.
Completing check requests, attorney reimbursement forms, deposit requests, and credit card reconciliation.
Performing document production tasks such as collection, hosting, review, redaction, bates-stamping, duplicating, and indexing.
Creating and organizing materials for hearings, including casebooks and briefing binders.
Assisting with the preparation and filing/serving of court documents via mail or electronically (File & ServeXpress, PACER CM/ECF).
Preparing general correspondence, including composing enclosure letters and memos.
Witnessing and notarizing documents.
Organizing and safely handling client personal documents, financial asset information, and original documents, maintaining physical and electronic files in NetDocuments according to established protocols.
Managing attorney credit card reconciliation on a weekly basis.
Collaborating with the Accounting team to pull invoices, review trust and payment history, and outstanding balances.
Scanning physical file records to SharePoint or NetDocuments.