Legal Administrative Assistant
About The Position
Wilson Elser is a leading defense litigation law firm seeking a Legal Administrative Assistant for its Portland Office. This position provides administrative and litigation support to a team of attorneys within a fast-paced law firm environment. The role is crucial for managing case matters, coordinating filings and calendars, and ensuring seamless communication to support the delivery of high-quality legal services. The firm is committed to attracting and retaining professionals who value teamwork, collaboration, client service, and innovation, offering a long-term fit where individuals can grow, be valued, and empowered. This position offers a flexible, hybrid working arrangement.
Requirements
- High school Diploma or equivalent required
- 3+ years of administrative experience, preferably within a law firm or litigation environment
- Familiarity with legal terminology, document formatting and court procedures
- Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors
- Strong organizational skills with the ability to manage multiple deadlines
- Ability to maintain strict confidentiality
- Comfortable working in an in-office/hybrid environment
Nice To Haves
- Experience with electronic filing systems preferred
Responsibilities
- Provide support and administrative assistance to attorneys and colleagues
- Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management
- Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities
- File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress)
- Communicate with court personnel regarding procedures, rules, and deadlines
- Manage incoming mail, notices, and document distribution
- Maintain electronic and client files within the document management system
- Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports
- Enter attorney time and assist with billing support, client budgets, and billing inquires
- Prepare expense reports and assist with travel arrangements
- Manage vendor invoices, reimbursements and check requests
- Assist with client billing inquiries, budgets, appeals and collections
- Support additional projects operational initiatives as needed
Benefits
- Outstanding benefits package, including 401k match and generous PTO plan
- Ample opportunities for professional development and advancement
- Access to corporate discount plans and other benefits
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
