Legal Administrative Assistant

ZEALANDIA HOLDING COMPANY INC•Asheville, NC

3d•Onsite

About The Position

Zealandia Holding Company, Inc. is hiring for a Legal Administrative Assistant in Asheville, NC. As a company, we pride ourselves in building our employees' skills in the workplace and promoting from within. When we see talent, we recognize it, and we build it. As an ESOP (Employee Stock Ownership Plan) company our employees are invested in the company, meaning that when you succeed, you're working towards both the company's future and your own. We offer membership to our travel club as a benefit to every employee after their first few months. This includes: Access to deeply discounted stays at our resorts Access to discounted stays at partner resorts and hotels Discounts on other travel related expenses like airfare, car rental and more. Full time employees can also look forward to a more comprehensive benefit plan including medical, dental, vision, company paid life insurance, 401(k), and more! POSITION SUMMARY: The Legal Administrative Assistant is responsible for certain legal research projects, data entry and updating, creating and sending reports, mail sorting/sending, and other administrative support duties.

Requirements

This position requires a high school diploma or GED.
A minimum of one year of administrative or clerical experience OR equivalent education and training.
Proficiency in computer software- SPI, Gmail, Microsoft Office Suite, Google Documents and Google Spreadsheets.
Exceptional organizational skills.

Nice To Haves

Ability to accept responsibility and account for his/her actions.
Ability to adapt to change in the workplace.
Ability to bring energy to the performance of a task.
Ability to demonstrate conduct conforming to a set of values and accepted standards.
Ability to be truthful and be seen as credible in the workplace.
Ability to get along well with a variety of personalities and individuals.
Ability to be held accountable or answerable for one’s conduct.
Ability to identify and correct conditions that affect employee safety.
Ability to work successfully with a variety of people without making judgments.
Ability to perform work accurately and thoroughly.
Ability to act in a self-confident manner to facilitate completion of a work assignment or to defend a position or idea.
Ability to pay attention to the details of a project or task.
Being dependable and trustworthy.
Ability to work independently with minimal supervision.

Responsibilities

Perform administrative duties that shall include but are not limited to: open mail & distribute; research and respond to AG, attorney, and owner complaints; update all applicable systems of record regarding all complaints (including status of complaint and responses sent); maintain and process requests from the release website; update systems of record with bankruptcy information; process release requests (research, send out and process release documents, and update systems of record); order office supplies as needed; screen customer calls and forward when necessary.
Process all deeding required (preparing deeds, recording deeds and updating systems of record); process name changes in systems of record; process estoppel requests; update accounts with POA/Death Certificate information; process club membership terminations as needed; process mortgage reassignments as needed.
Prepare and file business licenses and registrations for all corporate entities and managed homeowners' associations.
Assist CLO in maintaining the company’s litigation management system, including but not limited to filing documents, calendaring important dates, researching for litigation matters as needed, and corresponding with outside counsel when needed.
Assist in processing all legal department invoices, including coding, sending to CLO for approval, and submitting them to AP.
Assist in providing required information to outside auditors as requested.
Provide additional legal department support as needed.