Legal Administrative Assistant

Akerman LLP•New York, NY

9d•$75,000 - $105,000•Onsite

About The Position

Akerman is seeking an experienced Legal Administrative Assistant to provide administrative and operational support to multiple attorneys in the Trademark Practice Group of the firm’s New York office. The successful candidate must be highly motivated with no less than five years of experience, preferred in a law firm environment. This role is critical to the efficient management of trademark matters and client communications, supporting attorneys and paralegals with administrative coordination, billing support, matter intake, renewals, and document management throughout the trademark lifecycle.

Requirements

Thorough knowledge of trademark prosecution processes and terminology
Working knowledge of the USPTO Trademark Center, TEAS and related forms
Working knowledge of the TTAB courts and their electronic case access and filing systems
Familiarity with intellectual property litigation processes
Experience with document management and billing systems (e.g., iManage, IntApp, or similar applications)
High level of proficiency in Microsoft Office Suite applications, including Word, Outlook, Excel, and PowerPoint
High level of proficiency with billing systems and procedures
Ability to communicate with clients, attorneys and co-workers effectively and efficiently
Meticulous attention to detail
Strong organizational and time management skills
Works well independently
Reliable and dependable team player
Able to multi-task in a fast-paced environment
Experience with trademark docketing systems
Experience opening new matters and prepare, complete, and process matter intake forms
Experience drafting and prepare engagement letters for attorney and client execution
Reviewing and processing invoices, ensuring accuracy to help facilitate timely collection
Ability to work efficiently under pressure and tight deadlines
Good team player who is willing to roll up sleeves and make contribution to larger team
Enthusiasm for learning and taking on new responsibilities